Benefits realisation management

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Benefits realisation management (BRM) (also benefits management or benefits realisation) is one of the many ways of managing how time and resources are invested into making desirable changes. The popularity of BRM grew in the UK with the inclusion of BRM by the UK Government in their standardised approach to programmes, Managing Successful Programmes (MSP).[1]

If value is to be created and sustained, benefits need to be actively managed through the whole investment lifecycle. From describing and selecting the investment, through programme scoping and design, delivery of the programme to create the capability and execution of the business changes required to utilise that capability, and the operation and eventual retirement of the resulting assets. Unfortunately, this is rarely the case.

APM Benefits Management Special Interest Group, [2]

Overview[edit]

As with all project management methodologies, BRM has clear roles and responsibilities, processes, principles and deliverables. BRM is used to manage the investment by organizations in procurement, projects, programmes and portfolios. BRM is also used to ensure the organization maintains a benefits focus during continuing business operations.

Outcomes are changes identified as important by stakeholders and can be strategic or non-strategic. A benefit is a measurable positive impact of change. A dis-benefit is a measurable negative impact of change.[3] Successful BRM requires accountable people, relevant measures and proactive management.

A generic BRM process is to:[3]

  • Identify the investment outcomes
  • Define benefit measures for each outcome
  • Collect current benefit measure data to have a quantitative basis for decision making
  • Agree a tailored BRM approach for this investment
  • Plan the new or changed capabilities necessary to realize the benefits
  • Plan the investments needed to make the changes necessary to create or change the capabilities
  • Optimize the plan to reduce waste and have acceptable levels of resource, risk, cost, quality and time
  • Implement the plan
  • Review the impact of the plan implementation on the Benefit Measures and use insights to improve
  • On completion of the plan, ensure BRM continues to sustain the capabilities and realisation of benefits

To identify the investment outcomes pictorial views of the outcomes of interest on an outcome map (also called a results chain,[3] benefits dependency network [4] or benefit map[5]) can be created. This technique supports agreement of the outcomes sought as it shows the outcomes and relationships between them on a single page. They can be agreed upon and communicated clearly as a result.

Data can then be captured either separately or within a suitable modelling tool for each outcome that will include the benefit measures used for each, ownership and accountability information and information to support realisation management.

Mapping Styles[edit]

Constructing benefits maps or graphs is usually done from right to left, with what is attempting to be achieved (often called objectives, strategic outcomes etc.) being the start point, then moving through intermediate outcomes to the things required to cause these to happen at the very left.

Benefits dependency networks (BDN)[edit]

A diagram showing the Benefits Dependency Network Modelling style by John Ward and Elizabeth Daniel

The benefits dependency network has five types of object within maps.

Investment Objectives 
A small number of statements that define the focus of the project and how it links to investment drivers.
Benefits 
Advantages to specific individuals or groups of individuals.
Business Changes 
Changes required in the business to hit the Benefits.
Enabling Changes 
Changes required to allow the Business Changes to happen.
IS/IT enablers 
"The information systems and technology required to support the realization of identified benefits and allow the necessary changes to be undertaken."[4]

Benefits dependency map (BDM)[edit]

A diagram showing the Benefits Dependency Map Modelling style by Gerald Bradley

The benefits dependency map also has five types of object on the maps

Bounding Objective 
Measurable end goals which support the vision of what is being attempted.
End Benefit 
Independent Benefits (not interlinked) that achieve the objective.
Intermediate Benefit 
"An outcome of change which is perceived as positive by a stakeholder".[5]
Business Change 
Changes to the business or environment of the business
Enabler 
Something developed / purchased to enable the realisation of benefit.

Results Chain[edit]

A diagram showing the Results Chain Modelling style by John Thorpe

The results chain has three types of object on the maps.[3]

Outcome 
The results being aimed at.
Initiative 
An action or activity that contributes to outcomes.
Assumption 
Something believed to be required to realize outcomes or initiatives which the organisation has no or little control over.

See also[edit]

References[edit]

  1. ^ OGC (2003) Managing Successful Programmes, London, The Stationery Office.
  2. ^ APM Winning Hearts Brochure. APM Benefits Management Special Interest Group. 2011. p. 3. 
  3. ^ a b c d Thorp, J. (1998) The Information Paradox – realizing the business benefits of information technology, Toronto, Canada, McGraw-Hill.
  4. ^ a b Ward, J. and Murray, P. (1997), Benefits Management: Best Practice Guidelines. Cranfield School of Management, Information Systems Research
  5. ^ a b Bradley, G. (2006), Benefit Realisation Management – A practical guide to achieving benefits through change, Gower, Hampshire.