Beyondoc is an enterprise level, scalable and mature collaborative Document Management System developed by DYI. The company is headquartered in Hong Kong. It started the development of the system in 2004. The company's main R&D center is based in Beijing, China.
Logic behind Beyondoc
Beyondoc's design and development is based on four elements that DYI believes are key to managing documents:
Central management of documents (or central storage of documents) is the initial step into enterprise document management system. the traditional way of handling documents is on computers or in email attachments, usually making it difficult to share, maintain revisions and track organizational documents.
A document management system can provide to its users the following benefits:
- provide a standardized corporate information structure,
- help to achieve knowledge accumulation and re-use,
- enable information sharing,
- centrally secures the organizations information.
Companies need to allow open sharing of information while protecting sensitive information and intellectual property. Comprehensive document security strategies & policies have to be aligned with document systems. A document management system can provide to its users the following benefits:
- Protects knowledge assets,
- Prevents information loss and theft,
- Provides relevant information to relevant users,
- Enables achieve of compliance.
Document lifecycle management
Most documents used in organizations are produced and used in team environments. A document management system increases the efficiency of teams by creating, editing, processing and reusing documents. A document management system can provide to its users following benefits:
- Strengthens information sharing and collaboration in an organization,
- Improves employee efficiency and productivity,
- Provides transparency and accountability into working processes,
- Helps to achieve compliance to organizational policies and regulations.
In order to manage an organization efficiently, it is important to be in control of its organizational knowledge. By providing structure, organization and accessibility to this knowledge, the operational results of an organization can be improved. A document management system can provide to its users following benefits:
- Accelerates speed of access to organizational knowledge,
- Improves decision-making based on relevant information,
- Prevents duplication of work and costs by improving document reuse,
- Reduces impact of staff turnover.
Features of the Beyondoc document management system are:
|Central management||Security||Document lifecycle management||Knowledge management|
|Organizational document structure||User/Administrator role separation||Version management||Indexing and searching of documents|
|Batch uploading and downloading of documents||Granular document access control – policies based control||Task set||Document profiling/index card|
|Data migration||Access history/audit trail||Document date reminder||Searching by document profile properties (index card)|
|Automatic document filling (SmartFolder)||Online reading without ability to download or copy content||Document workflow||User definable report engine|
|Integration with favorite authoring Tools (MS Office – Word, Excel, etc.)||Permission based search||Business process management||Document cross reference|
|Access through Windows File Explorer (WebFolders/WebDAV)||SSL data encryption algorithm||Threaded discussion||Automatic generation of document number|
|Automatic PC-Server Document synchronization||Automatic document backup||Check_in/check-out||Smart Folder (Automatic document filling)|
|Automatic document backup||Workspace segregation||Document subscription||Knowledge library tree view|
|Server backup and disaster recovery||Notifications and alerts||Meta data management|
|Accidental deletion prevention – recycle bin||Document synchronization||Automatic notification and document subscription|
|Access location restriction||Content URL – secure URL for each document||Analysis and reports|
|Mail sending/receiving restriction||Messaging and email||Business intelligence|
|User login number restriction||Document cross reference|
|Workspace (personal, organizational, project)|
|Advanced content grouping|