Child care management software

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Child care management software also referred to as child care administrative software or daycare accounting software [1] is business software designed specifically for use by child care centers, preschools, and similar child-oriented facilities. Such software is intended to increase staff productivity by recording unique child and family information. A growing portion of this market is now the online versions of software[2] that provide access in the cloud. Others specialize in only one functional area such as a waiting list.[3]

This category of software incorporates aspects of other types of business software, notably accounting software, but typically addresses business management issues that are unique to child care and beyond the scope of generic business software. Immunization tracking and record keeping for the Child and Adult Care Food Program (CACFP) are examples of the specific nature of such software that appeals to a niche market.

Child care management software is typically developed by an independent software vendor, also known as an ISV.[4] Capabilities vary by vendor [5] but may include tracking one or more of the following:

  • Child immunizations
  • Emergency contacts
  • Authorized pick up persons
  • Photographs of children or pick up persons
  • Waiting list management
  • Classroom rosters and reporting
  • Summer camps, activities and after school programs
  • Child scheduling and attendance
  • Child/teacher ratios
  • Student meal counts
  • Menu planning
  • Automated billing for private pay and subsidized child care
  • Family tax statements and receipts
  • Electronic payment processing
  • Staff scheduling
  • Payroll and time cards
  • General accounting and financial reporting


  1. ^
  2. ^ Childcare Software - After School Management Software & Online Child Care Software. Daycare Works. Retrieved on 2013-07-26.
  3. ^
  4. ^ Definitions: ISV
  5. ^ Open Directory Project: Daycare Software Vendors