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Citavi logo.gif
Developer(s) Swiss Academic Software GmbH
Stable release 4.5 / 27 January 2015
Preview release 5 (Beta 5) / 09 April 2015
Operating system Microsoft Windows 8, Microsoft Windows 7, Microsoft Windows Vista, Microsoft Windows Server 2012, Microsoft Windows Server 2008. Only up to Citavi 3.4: Microsoft Windows XP , Microsoft Windows Server 2003
Available in English, French, German, Italian, Polish, Portuguese, Spanish
Type Reference management
License Proprietary
Website Citavi website

Citavi is a reference management program for Microsoft Windows published by Swiss Academic Software in Wädenswil, Switzerland. Citavi is widely used in Germany,[1] with site licenses at most German universities,[2] many of which offer training sessions and settings files for Citavi.[1]


Citavi is descended from a reference management program called LiteRat, developed at the Heinrich Heine University in 1995,[3] and considered version 1.0. The first version to bear the Citavi name was released as Citavi 2.[4] Version 3 was released in November 2010, the first version with a user interface in English[5] (prior versions were in German only). Since version 4, released in April 2013, it is possible to switch between English, French, German, Italian, Polish, Portuguese, and Spanish.[6]

Citavi is offered as Citavi Free (no cost, limited to 100 references per project), Citavi Pro (commercial, unlimited solo projects, team projects limited to 100 references), Citavi Team (commercial, no restrictions), and Citavi Reader (commercial, read access to all projects, limited to editing solo projects up to 100 references).[7]


Citavi's core features are reference management, knowledge organization, and task planning. An online search feature lets the user search databases and catalogs from within the program.[8] Up to 20 people can edit titles simultaneously in a Team project. The database file has to be saved on a windows network drive. Citavi's online help includes a starter newsletter, videos, an online manual, and a forum.[9]

Reference management[edit]

  • Import from other reference management programs and formats, including EndNote, ReferenceManager, ProCite, and BibTeX.[15]
  • Citavi Picker
    • for internet browsers (Mozilla Firefox, Internet Explorer, and Google Chrome[1][8][16]
      • ISBNs on web pages can be imported in Citavi with a click.
      • Web pages are imported as a reference
      • Web pages can be transformed into a PDF document to save the content of the page.
    • for Adobe Acrobat and Acrobat Reader
      • PDF documents can be imported with a click. If the document has a DOI, it is used to automatically add bibliographical information.
  • Works with various word processors
    • Word Add-In for Word versions 2003, 2007, 2010, 2013, and 365.
    • In OpenOffice Writer and LibreOffice Writer, placeholders are inserted into the text, with subsequent formatting in one of the included citation styles.
    • Works with any programm that can process files in RTF (i.e. Scrivener) via the clipboard.
    • Integration with LaTeX editor LyX via Named Pipe (Configuration guide; PDF; 1.2 MB).
    • Other supported LaTeX editors: LEd, Texmaker, TeXnicCenter, TeXstudio, TeXworks, WinEdt, WinShell). Insert directly quotations and configurable cite commands (i.e. \cite{Smith2013}) per keyboard shortcut.
  • Publishing in all common citation styles. At the moment, over 3,300 citation styles are available (14 November 2014). Styles for scientific journals can be requested for free.[17]
  • Integrated citation style editor with programmable components and templates. Advanced style finder.

Knowledge organization[edit]

  • Citavi can import text excerpts and images from documents as quotations and organize them together with own ideas imported as "thoughts".[18]
  • Quotations and thoughts can be outlined to reflect the structure in chapters of the final publication, thus permitting to separate the construction of the argumentative structure from the actual writing process.[19]

Task planner

  • Citavi includes a task planner for scheduling tasks and milestones.[20]

For LaTeX users Citavi offers the following functions[edit]

  • Several configurable BibTeX and Biblatex export filters. Citavi scans the document and the titles from Citavi to a BibTeX file that LaTeX/BibTeX can use to format the text.
  • Automatic creation of BibTeX keys for titles in Citavi, configurable.


  • Citavi can export data to many other reference management programs.[citation needed]
  • Citavi can import files from many other reference management programs, including but not limited to EndNote, ProCite, and ReferenceManager.[citation needed]

External links[edit]


  1. ^ a b c Stöhr, Matti (2010). Umlauf, Konrad, ed. "Bibliothekarische Dienstleistungen für Literaturverwaltung: Eine vergleichende Analyse des Angebots wissenschaftlicher Bibliotheken unter besonderer Berücksichtigungn der Nutzerperspektive" [Library Services for Reference Management: A comparative analysis of the offerings of scholarly libraries under particular consideration of the user's perspective.]. Berliner Handreichungen zur Bibliotheks- und Informationswissenschaft (in German) (Berlin: Humboldt-Universität zu Berlin: Institut für Bibliotheks- und Informationswissenschaft) (283): 244. ISSN 1438-7662. Retrieved 17 February 2014. 
  2. ^ "Existing Site Licenses". Citavi website. Swiss Academic Software. Retrieved 17 February 2014. 
  3. ^ Steuber, Hartmut. "LiteRat" (in German). Retrieved 1 April 2015. 
  4. ^ "About Us". Citavi website. Swiss Academic Software. Retrieved 1 April 2015. 
  5. ^ Böhner, Dörte. "Viel Neues bei Citavi 3.0" [Plenty of New Things in Citavi 3.0]. Bibliothekarisch – die berufliche Tätigkeit eines Bibliothekars, einer Bibliothekarin betreffend. (in German). Retrieved 11 February 2011. 
  6. ^ "Citavi manual - Changing the language". Swiss Academic Software. Retrieved 1 April 2015. 
  7. ^ "Four Editions". Citavi website. Swiss Academic Software. Retrieved 1 April 2015. 
  8. ^ a b c Kerschis, Annett. "Citavi 2.3". Literaturverwaltung und Wissensorganisation im Vergleich: Das Angebot von Literaturverwaltungsprogrammen und Social Bookmarking in Bezug auf die Benutzbarkeit in Bibliotheken [Reference Management and Knowledge Organization Compared: The Range of Reference Management Programs and Social Bookmarking with Regard to Usability in Libraries] (in German). Retrieved 10 February 2011. 
  9. ^ "Citavi online help". Citavi. 
  10. ^ "Add References". Citavi website. Swiss Academic Software. Retrieved 18 February 2014. 
  11. ^ "Integrate PDFs and Other Documents". Citavi website. Swiss Academic Software. Retrieved 18 February 2014. 
  12. ^ "Search the World". Citavi website. Swiss Academic Software. Retrieved 18 February 2014. 
  13. ^ "Citavi becomes WorldCat traffic partner". OCLC. Retrieved 18 February 2014. 
  14. ^ "Work on a Team". Citavi website. Swiss Academic Software. Retrieved 18 February 2014. 
  15. ^ Clément, Hubert (30 December 2010). "Citavi 3, un logiciel pour vos citations". unireflets (in French). Université de Fribourg. Retrieved 10 February 2011. 
  16. ^ "Add References With the Picker". Citavi website. Swiss Academic Software. Retrieved 18 February 2014. 
  17. ^ "Create Bibliographies". Citavi website. Swiss Academic Software. Retrieved 18 February 2014. 
  18. ^ "Evaluate Content". Citavi website. Swiss Academic Software. Retrieved 18 February 2014. 
  19. ^ "Citavi 3 beta now available, includes outlining (sort of)". Retrieved 14 February 2011. 
  20. ^ "Plan Tasks". Citavi website. Swiss Academic Software. Retrieved 18 February 2014.