Transcript (education)

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A sample transcript of a student taking 5 A levels subjects

In education, a transcript or a marksheet or a report card is an inventory of the courses taken and grades earned of a student throughout a course. There are official transcripts and transcripts which can be made by the student and verified and attested by an authorised person. In some countries marklists are a substitute for transcript.

United States[edit]

In United States education, a transcript (Cumulative Record File, CRF, permanent record, or simply record) is a copy of a student's permanent academic record, which usually means all courses taken, all grades received, all honors received and degrees conferred to a student. Basically receiving all of your records from the first day of school till the school year now.[1] A transcript may also contain the number of people in a class, and the average grade of the class. An official transcript is prepared and sent by the issuing school usually by the Student Registrary with an original signature of a school official. When students are thinking about changing schools, the cumulative transcripts get mailed from school to school. Transcripts usually consist of grades 9-12 when applying to colleges. Transcripts are most often issued and used at the high school (grades 9-12) and university levels.

European Union[edit]

In the European ECTS system, transcripts are called Transcript of Records (ToR), and are used to document the performance of a student over a certain period of time by listing the course units or modules taken, the credits gained, and the grades awarded. The Transcript of Records provides a standard format for recording all study activities carried out by students. It is an essential tool for academic recognition.[2]

Transcript of Records and Diploma Supplements are a fairly recent development in most European countries. Students who obtained academic degrees in Europe prior to the Bologna Process of 1999 typically will not have received transcripts or diploma supplements and they cannot be produced retroactively for these students. Even today there are still European universities that are not ready to issue Transcripts or Diploma Supplements. Unlike in the US, there does not typically exist in Europe a system of schools directly mailing transcripts to other schools, something that also would be problematic in view of European privacy laws.

Usage in academic transfer[edit]

The ECTS Transcript of Records, created as part of the Bologna Process, preferably includes, along with the local grades, the ECTS grades of the student. It is used for mobile students at two separate moments. First, it must be issued and sent to the host institution by the home institution for all outgoing students before their departure in order to provide information about the course units/modules that they already have completed and the results obtained. Secondly it must be issued and sent by the host institution to the home institution for all incoming students at the end of their period of study.[2][3]

See also[edit]

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