M-Files

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M-Files
Developer(s) M-Files Corporation (M-Files Inc.)
Stable release 10.0 / November 21, 2013 (2013-11-21)
Operating system Windows(web based interface available for Linux and Macintosh users)
Website http://www.m-files.com/

M-Files is an enterprise content management solution, developed by the M-Files Corporation, that provides users with a unique metadata-driven organization system that categorises content based on what it is, rather than where it resides. M-Files supports deployment on-premise, in the cloud or in a hybrid environment, ensuring compliance with industry regulations and standards. M-Files also provides both pure web-based access using standard web browsers as well as a mobile interface supporting most smartphones and tablets.

M-Files works with all Windows applications and most database systems, including CRM, ERP & accounting systems and more. M-Files supports scanned paper documents, electronic documents including email and other user-definable information that is not associated with a document, such as accounts/customers, contacts, projects, etc. Such information in M-Files can exist as pure metadata.

In 2011 M-Files Corporation was one of the eleven finalists in The Infosys Business of the Year Award (T/O €0-25m) category of European Business Awards programme. It was, thus, granted Ruban d’Honneur award.[1]

History[edit]

In the beginning of 21st century, a Finnish software company now called M-Files Corporation [2] (The company was formerly known as Motive Systems, and changed its name to M-Files Corporation in 2011[3]) struggled internally with document management needs. The company had previous experience with Windows software, namely by developing a popular color plotting application known as M-Color[4] software for architects and engineers using AutoCAD.

After a few years of development, M-Files 1.0, the first version of the company's document management solution (DMS), was ready to be released in 2005. M-Files received positive reviews[5] in Finnish IT magazines, with many of the accolades due to M-Files' ease of use and familiar Windows interface.

In 2006, M-Files 2.1 was released to the public.[6] This version contained performance improvements, such as support for over 1,000,000 documents as well as content-based search, licensed from dtSearch Corp..

Between versions 3.0 and 4.0, features such as workflow, an application programming interface API and a web interface, were developed. M-Files 4.0 was also available in Finnish, English, French, German and Chinese.

In 2013, M-Files 5.0 was released with new features, including tighter integration with Microsoft Office and AutoCAD.

In 2009, M-Files 6.0 was introduced, which featured professional capabilities such as fast search, secure user access permissions, check-in / check-out, version management, workflow and notifications, fast offline and remote use, support for scanners and email, a Web interface and a flexible capability to connect to external databases and applications such as an existing CRM, ERP or billing systems.

M-Files 7.0 was released in 2010 and brought enhanced email management for Microsoft Outlook. This version of the M-Files document management system adds automatic processing and organizing of Outlook emails, improved search capabilities, and support for massive document vaults.

M-Files 8.0, was released in 2011 and adds features such as metadata driven permissions and reporting.

As noted above, in May 2011 Motive Systems officially changed its name to M-Files Corporation (M-Files Inc.) to better reflect its focus on the M-Files brand.

M-Files 9.0 was released in September 2012 and included new capabilities such as co-authoring of files via Microsoft SkyDrive, support for multiple document vault deployments, metadata-driven replication, and many other new features.

M-Files 10.0 was released in November 2013 and featured a new Windows 8-esque user interface (UI) that provides quick and intuitive access to content on PCs, tablets and smartphones. M-Files 10.0 also delivers enhanced quality assurance and compliance management capabilities for regulated businesses by enabling them to control and regulate document access, improve visibility and control revisions across multiple departments. Free mobile apps for M-Files 10.0 are also available for iPhone, iPad, Android and Windows Phone devices. [7]

M-Files Solutions and Deployment Options[edit]

M-Files is an ECM platform that addresses the needs of multiple industries.

The primary M-Files offering is known as M-Files DMS (formerly M-Files Professional) and it offers a full suite of content management capabilities including fast metadata and full-text search, version history and management, user access permissions, workflow and business process automation, support for scanned paper documents with OCR (Optical Character Recognition) and email, integration with external systems such as ERP and CRM, and web-browser and mobile access.[8]

M-Files Cloud Vault is the cloud-based version of M-Files, which enables users to organize and manage company documents and information on the Microsoft Windows Azure cloud platform. This hosted, software-as-a-service version of M-Files eliminates the need to purchase and configure a server, and provides all the advanced document management features of the on-premise version of M-Files, including secure user access permissions with Active Directory support, automated version management and history, automated custom workflows, document check-in and check-out, compatibility with email systems, and automated processing of scanned paper documents.

M-Files QMS is a solution targeted at two segments. The first is manufacturing organizations needing compliance with quality standards such as ISO 9001, and the second is regulated industries requiring compliance with regulations such as FDA 21 CFR Part 11 and EU GMP Annex 11, among others. Targeted industries include:

  • Pharmaceutical and Life Sciences, including Medical Devices, Biotechnology and Clinical Research Organizations
  • Petrochemicals and other process-related manufacturing
  • Food Production
  • Transportation, including aviation, automotive, etc.
  • Mining

M-Files supports Salesforce CRM as well as Microsoft Dynamics CRM 2011, Dynamics CRM 2011 Online and Dynamics CRM 4.0, and NetSuite, among others, allowing companies to efficiently manage and track any customer-related documents, or other documents and information associated with objects or information managed via the Dynamics or Salesforce CRM systems. In addition, M-Files smoothly interfaces with essentially any ERP system, including the Dynamics ERP solutions such as Dynamics AX, Dynamics GP, Dynamics NAV and Dynamics SL. Again, M-Files augments these solutions, allowing companies to manage documents, information and processes related to the information managed in their ERP solution.

M-Files and M-Files Cloud Vault can be customized to meet the regulatory and compliance demands in industries such as in Accounting & Financial Services (Sarbanes-Oxley and SAS 70); Architectural, Engineering and Construction; Legal Practices & Law Firms; Manufacturing (ISO 9000/9001); Medical & Healthcare (HIPAA); Pharmaceutical & Life Sciences (FDA 21 CFR Part 11); and Real Estate.

The M-Files global partner network enables value-added resellers (VARs), systems integrators, infrastructure and consulting services companies to add M-Files to their portfolio to help drive new license and subscription renewal revenue and additional opportunities related to M-Files professional services business.

M-Files Community[edit]

A dedicated M-Files community forum is available to provide peer-to-peer M-Files support for all M-Files users all around the world.[9]

Add-ons[edit]

M-Files Inc. has also released optional add-on products for M-Files. These include the M-Files Web SharePoint Part, which is designed add value to SharePoint installations by enabling various types of listings of data stored in M-Files on any SharePoint page or site.[10]

Another optional add-on is M-Files OCR. M-Files OCR adds integrated scanning and Optical Character Recognition (OCR) to M-Files providing the ability to index and search the complete contents of scanned documents allowing full-text search.[11]

Users[edit]

A comprehensive reference listing is available at the M-Files web site.[12] These references include:

See also[edit]

References[edit]

External links[edit]