Office Assistant

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Clippit, the default assistant, in Office 2000/XP/2003 (after the makeover). Clippit is asking if the user needs help.

The Office Assistant was an intelligent user interface for Microsoft Office that assisted users by way of an interactive animated character, which interfaced with the Office help content. It was included in Microsoft Office for Windows (versions 97 to 2003), in Microsoft Publisher (versions 98 to 2003), and Microsoft Office for Mac (versions 98 to 2004).

The default assistant in the English Windows version was named Clippit (though Clippy was its name in versions before Office 2000), after a paperclip.[1][2] The character was designed by Kevan J. Atteberry.[2] Clippy was the default and by far the most notable Assistant (partly because in many cases the setup CD was required to install the other assistants), which also led to it being called simply the Microsoft Paperclip.[3] The original Clippy in Office 97 was given a new look in Office 2000.

The feature drew a strongly negative response from many users.[4][5] Microsoft turned off the feature by default in Office XP, acknowledging its unpopularity in an ad campaign spoofing Clippy.[6] The feature was removed altogether in Office 2007 and Office 2008 for Mac, as it drew criticism from customers and even Microsoft employees.

The default assistant Clippy has been heavily mocked in popular culture, being parodied, memed, and even being made fun of by Microsoft themselves from 2001 onwards.

Overview[edit]

First introduced in Office 97 in 1996, the Office Assistant was codenamed TFC during development,[7] and was enabled by default in early Microsoft Office versions. It popped up when the program determined the user could be assisted with using Office wizards, searching help, or advising users on using Office features more effectively. It presented tips and keyboard shortcuts. For example, typing an address followed by "Dear" would cause Clippy to pop up and say, "It looks like you're writing a letter. Would you like help?".

Assistants[edit]

Apart from Clippy, other Office assistants were also available, including: (in Office 97, Windows)

In Office 2000 the Hoverbot, Scribble and Power Pup assistants were replaced by:

  • F1 (a robot)
  • Links (a cat)
  • Rocky (a dog)

Also, Clippy and Office Logo were both given a makeover in Office 2000. In Office XP, the Genius was removed.

In many cases the Office installation CD was necessary to activate a different Office assistant character, so the default character, Clippy, remains widely known.

An assistant named Max, in the shape of a 1986 Macintosh Plus, served as the default on Mac versions of Office.

The Microsoft Office XP Multilingual Pack had two more assistants, Saeko Sensei (冴子先生?) (an animated secretary) and a version of Monkey King (孫悟空?) for Asian language users in non-Asian Office versions.[8] Native language versions provided additional representations such as Kairu the dolphin, in Japanese.

In addition to these, other assistants are available for download which can be found below.

Technology[edit]

The Office Assistant used technology initially from Microsoft Bob and later Microsoft Agent, offering advice based on Bayesian algorithms.

Starting in Office 2000, Microsoft Agent (ACS) replaced the Microsoft Bob-descended Actor (ACT) format as the technology supporting the feature. Users can add other assistants to the folder where Office is installed for them to show up in the Office application. Microsoft Agent-based characters have richer forms and colors, and are not enclosed within a boxed window.

Compatibility[edit]

The Microsoft Agent components it required were not included in Windows 7, however they can be downloaded from the Microsoft website. Microsoft Agent is not available at all in Windows 8 and subsequent versions.[9]

Additional downloadable assistants[edit]

Since their introduction, more assistants have been released and have been exclusively available via download.[10][11]

  • Bosgrove (a butler)
  • Dot (a shape-shifting and color-shifting smiley-faced red ball)
  • Earl (a blue, cartoon cat. A Microsoft spokesperson at a Microsoft Big Day reportedly stated he needed his dialog "cleaned up" before he was released, as he was used as an internal "debugging assistant".)
  • Genie (a genie)
  • Genius (a caricature of Albert Einstein, it was removed in Office XP)
  • Hoverbot (a robot)
  • Kairu the Dolphin, otherwise known as Chacha (available for East Asian editions, downloadable for Office 97)[12]
  • Max (a Macintosh Plus computer) (Macintosh)
  • Merlin (a wizard)
  • Mother Nature (a globe)
  • Office Logo (a jigsaw puzzle)
  • Peedy (a green parrot, whose name was ultimately reused in the first iteration of the notorious BonziBuddy software)
  • Power Pup (a superhero dog)
  • Robby (a robot)
  • Scribble (an origami-esque cat)
  • The Monkey King (available for East Asian editions, downloadable for Office 97)
  • Will (a caricature of William Shakespeare)

The 1997 assistants can be downloaded from the Microsoft website.[13]

Criticism and parodies[edit]

Clippy creator Kevan Atteberry discussing his much-maligned character at ROFLCon II

The program was widely reviled among users as intrusive and annoying,[14][15] and was criticized even within Microsoft. Microsoft's internal codename TFC had a derogatory origin: Steven Sinofsky[7] states that "C" stood for "clown", while allowing his readers to guess what "TF" might stand for. Smithsonian Magazine called Clippit "one of the worst software design blunders in the annals of computing".[16] Time magazine included Clippit in a 2010 article listing fifty worst inventions".[17]

In July 2000, the online comic strip User Friendly ran a series of panels featuring Clippit.[18] In 2001, a Microsoft advertising campaign for Office XP included the (now defunct) website officeclippy.com, which highlighted the disabling of Clippit in the software. It featured the animated adventures of Clippit (voiced by comedian Gilbert Gottfried, in his trademark annoying voice) as he learned to cope with unemployment ("X… XP… As in, ex-paperclip?!") and parodied behaviors of the Office assistant. Curiously, one of these ("Clippy Faces Facts") uses the same punchline as one of the User Friendly comic strips.[19] These videos can be downloaded at the Internet Archive.[20] Clippy ends up in an office as a floppy disk ejecting pin.

There is a Clippit parody in the Plus! Dancer application included in Microsoft Plus! Digital Media Edition which is later included as Windows Dancer in Windows XP Media Center Edition 2005. The dancing character Boo Who?[21] is wearing a ghost outfit, roughly having the shape of Clippit's body, with a piece of wire visible underneath. Occasionally, the white sheet slips, and reveals the thin curve of steel. The description mentions "working for a short while for a Redmond, WA based software company, where he continued to work until being retired in 2001". Clippit is also included as a player character in Microsoft Bicycle Card Games and Microsoft Bicycle Board Games.

Vigor is a Clippy-inspired parody software - a version of the vi text editor featuring a rough-sketched Clippy.

It was also used in the Word Crimes music video by "Weird Al" Yankovic.

On April 1, 2014, Clippy appeared as an Office assistant in Office Online as part of an April Fools' Day joke.[22] Several days later, an Easter egg was found in the then-preview version of Windows Phone 8.1. When asked if she likes Clippy, the personal assistant Cortana would answer "Definitely. He taught me how important it is to listen." or "What's not to like? That guy took a heck of a beating and he's still smiling."[23] In some situations, her avatar will turn into a flat version of Clippy for several seconds. This Easter egg is still available in the full release version of the Windows Phone operating system.

Appearance in Ribbon Hero 2[edit]

After featuring Clippy's tomb in a movie to promote Office 2010,[24] the character was relaunched as the main character of the game Ribbon Hero 2, which is an interactive tutorial released by Microsoft in 2011.[25] In the game, Clippy needs a new job and accidentally goes inside a time machine, travelling to different ages solving problems with Word, Excel, PowerPoint and Onenote. Other Office Assistant names are also featured during the "Future Age" as planets of the future solar system.

See also[edit]

References[edit]

  1. ^ Freeman, Jan (2007-02-25). "Finding the grammar checker's frailties". The Boston Globe. Retrieved 2007-02-25. 
  2. ^ a b Kevan J. Atteberry, "Clippy", comments from the designer of Clippit on his website.
  3. ^ http://newrisingmedia.com/all/2012/6/2/the-microsoft-paperclip-is-back.html
  4. ^ Cozens, Claire (2001-04-11). "Microsoft cuts 'Mr Clippy'". The Guardian (London). Retrieved 2010-05-20. 
  5. ^ "Microsoft banks on anti-Clippy sentiment". USA Today. 2002-02-06. Retrieved 2010-05-20. 
  6. ^ Luening, Erich (2009-10-27). "Microsoft tool "Clippy" gets pink slip". News.cnet.com. Retrieved 2010-09-05. 
  7. ^ a b "Microsoft. Steven Sinofsky". Blogs.msdn.com. 2005-12-16. Retrieved 2011-12-22. 
  8. ^ "フミオ君のボヤキ 第14回 『ワード』のイルカ". Kaiyou-k.jp. 2004-07-18. Retrieved 2011-12-22. 
  9. ^ [1]
  10. ^ "Office Assistant Animations Start Slowly". Microsoft. 2004-10-29. Retrieved 2007-05-08. 
  11. ^ "Microsoft's Office Assistant". Dickinson College. Archived from the original on 2007-02-12. Retrieved 2007-05-08. 
  12. ^ "Office 97 Assistant: Kairu the Dolphin". Microsoft. 1998-06-07. Retrieved 2007-05-08. 
  13. ^ "Microsoft Agent download page for end-users". Microsoft. Retrieved 2007-05-08. [dead link]
  14. ^ "Top 10 worst products". CNET.com. Retrieved 2011-12-22. 
  15. ^ publicblast (February 7, 2007). "Microsoft Word 2007 Word processor reviews". Reviews.cnet.com. Retrieved 2011-12-22. 
  16. ^ Conniff, Richard. "What's Behind a Smile?" Smithsonian Magazine, August 2007 pp. 51–52
  17. ^ Chris Gentilviso (May 27, 2010). "The 50 Worst Inventions: Clippy". Time. Retrieved October 25, 2013. 
  18. ^ "UserFriendly Strip Comments". Ars.userfriendly.org. 2000-07-15. Retrieved 2010-09-05. 
  19. ^ "UserFriendly Strip Comments". Ars.userfriendly.org. July 21, 2010. Retrieved 2010-09-05. 
  20. ^ "Clippy downloads". Microsoft. 2001-08-06. Retrieved 2011-12-22. 
  21. ^ "Microsoft.com". Microsoft.com. Retrieved 2011-12-22. 
  22. ^ http://mashable.com/2014/04/01/clippy-is-back/
  23. ^ Found a Clippy Easter Egg in Cortana! - Windows Central
  24. ^ Dennis Liu (2009-07-09). "Office 2010: The Movie". YouTube. Retrieved 2011-12-22. 
  25. ^ "Ribbonhero.com". Ribbonhero.com. Retrieved 2011-12-22. 

External links[edit]