Portable Document Format
|Internet media type||
|Type code||'PDF ' (including a single space)|
|Uniform Type Identifier (UTI)||com.adobe.pdf|
|Developed by||Adobe Systems|
|Extended to||PDF/A, PDF/E, PDF/UA, PDF/VT, PDF/X|
Portable Document Format (PDF) is a file format used to present documents in a manner independent of application software, hardware, and operating systems. Each PDF file encapsulates a complete description of a fixed-layout flat document, including the text, fonts, graphics, and other information needed to display it. In 1991, Adobe Systems co-founder John Warnock outlined a system called "Camelot" that evolved into PDF.
- 1 History
- 2 Technical foundations
- 3 Technical overview
- 3.1 File structure
- 3.2 Imaging model
- 3.3 Interactive elements
- 3.4 Logical structure and accessibility
- 3.5 Security and signatures
- 3.6 File attachments
- 3.7 Metadata
- 4 Future
- 5 Technical issues
- 6 Content
- 7 Software
- 8 See also
- 9 References
- 10 Further reading
- 11 External links
PDF was developed in the early 1990s as a way to share documents, including text formatting and inline images, among computer users of disparate platforms who may not have access to mutually-compatible application software. It was among a number of competing formats such as DjVu (still developing), Envoy, Common Ground Digital Paper, Farallon Replica and even Adobe's own PostScript format (.ps). In those early years before the rise of the World Wide Web and HTML documents, PDF was popular mainly in desktop publishing workflows.
PDF's adoption in the early days of the format's history was slow. Adobe Acrobat, Adobe's suite for reading and creating PDF files, was not freely available; early versions of PDF had no support for external hyperlinks, reducing its usefulness on the Internet; the larger size of a PDF document compared to plain text required longer download times over the slower modems common at the time; and rendering PDF files was slow on the less powerful machines of the day.
From version 2.0 onwards Adobe distributed its Acrobat Reader (now Adobe Reader) program free of charge, and continued supporting the original PDF, which eventually became the de facto standard for fixed-format electronic documents.
In 2008 Adobe Systems' PDF Reference 1.7 became ISO 32000:1:2008. Thereafter, further development of PDF (including PDF 2.0) is conducted by ISO's TC 171 SC 2 WG 8 with the participation of Adobe Systems' and other subject matter experts.
From 1993-2006 Adobe Systems changed the PDF specification several times to add new features. Various aspects of Adobe's Extension Levels published after 2006 have been accepted into working drafts of ISO 32000-2 (PDF 2.0), but developers are cautioned that Adobe's Extensions are not part of the PDF standard.
|Version||Edition||Year of publication||New features||Acrobat Reader version support|
|1.1||First, revised||1996||Passwords, encryption (MD5, RC4 40bit), device-independent color, threads and links||2.0|
|1.2||First, revised||1996||Interactive page elements (radio buttons, checkboxes &c); interactive, fill-in forms (AcroForm); Forms Data Format (FDF) for interactive form data that can be imported, exported, transmitted and received from the Web; mouse events; external movie reproduction; external or embedded sound reproduction; zlib/deflate compression of text or binary data; Unicode; advanced color features and image proxying||3.0|
|1.7 Adobe Extension Level 1||2008||XFA 2.5 (Extensions Level 1) and XFA 2.6 (Extensions Level 2) (XFA 2.6 defined for example the following features: XFA Secure submit, new profile - XFA Foreground (XFAF) - each page of the XFA form overlays a PDF background, etc.)||8.1|
|1.7 Adobe Extension Level 3||2008||256-bit AES encryption; incorporation of XFA Datasets into a file conforming PDF/A-2; improved attachment of Adobe Flash applications (SWF), video (including Flash video with H.264), audio, and other multimedia, two-way scripting bridge between Flash player and conforming applications, navigator SWF file may be loaded as an Adobe Flex 2 module or as an ordinary SWF; XFA 2.5 and 2.6 rich text conventions, XFA 2.7 and 2.8 (XFA 2.7 and 2.8 defined for example the following features: Authentication policy for web services, Submit via WSDL/SOAP, locale set typefaces, etc.)||9|
|1.7 Adobe Extension Level 5||2009||XFA 3.0||9.1|
|1.7 Adobe Extension Level 6||2009||XFA 3.1||9.1|
|1.7 Adobe Extension Level 8||2011||XFA 3.3 (e.g. Flash/SWF integration in XFA), AES-256 different password handling than in Extension Level 3, because of a weakness in the password checking algorithm. Specification not published as of April 2014.||X (10)|
The ISO standard ISO 32000-1:2008 and Adobe PDF 1.7 are technically consistent. Adobe declared that it is not producing a PDF 1.8 Reference. Future versions of the PDF Specification will be produced by ISO technical committees. However, Adobe published documents specifying what proprietary extended features for PDF, beyond ISO 32000-1 (PDF 1.7), are supported in its newly released products. This makes use of the extensibility features of PDF as documented in ISO 32000-1 in Annex E.
The specifications for PDF are backward inclusive. The PDF 1.7 specification includes all of the functionality previously documented in the Adobe PDF Specifications for versions 1.0 through 1.6. Where Adobe removed certain features of PDF from their standard, they are not contained in ISO 32000-1 either. Some features are marked as deprecated.
PDF documents conforming to ISO 32000-1 carry the PDF version number 1.7. Documents containing Adobe extended features still carry the PDF base version number 1.7 but also contain an indication of which extension was followed during document creation.
Since 1995, Adobe participated in some of the working groups that create technical specifications for publication by ISO and cooperated within the ISO process on specialized subsets of PDF standards for specific industries and purposes (e.g. PDF/X or PDF/A). The purpose of specialized subsets of the full PDF specification is to remove those functions that are not needed or can be problematic for specific purposes and to require some usage of functions that are only optional (not mandatory) in the full PDF specification.
On January 29, 2007, Adobe announced that it would release the full Portable Document Format 1.7 specification to the American National Standards Institute (ANSI) and the Enterprise Content Management Association (AIIM), for the purpose of publication by the International Organization for Standardization (ISO). ISO will produce future versions of the PDF specification and Adobe will be only one of the ISO technical committee members.
ISO standards for "full function PDF" are published under the formal number ISO 32000. Full function PDF specification means that it is not only a subset of Adobe PDF specification; in the case of ISO 32000-1 the full function PDF includes everything defined in Adobe's PDF 1.7 specification. However, Adobe later published extensions that are not part of the ISO standard. There are also proprietary functions in the PDF specification, that are only referenced as external specifications.
Standardized subsets of PDF
- PDF/X (since 2001 - series of ISO 15929 and ISO 15930 standards) - a.k.a. "PDF for Exchange" - for the Graphic technology - Prepress digital data exchange - (working in ISO Technical committee 130), based on PDF 1.3, PDF 1.4 and later also PDF 1.6
- PDF/A (since 2005 - series of ISO 19005 standards) - a.k.a. "PDF for Archive" - Document management - Electronic document file format for long-term preservation (working in ISO Technical committee 171), based on PDF 1.4 and later also ISO 32000-1 - PDF 1.7
- PDF/E (since 2008 - ISO 24517) - a.k.a. "PDF for Engineering" - Document management - Engineering document format using PDF (working in ISO Technical committee 171), based on PDF 1.6
- PDF/VT (since 2010 - ISO 16612-2) - a.k.a. "PDF for exchange of variable data and transactional (VT) printing" - Graphic technology - Variable data exchange (working in ISO Technical committee 130), based on PDF 1.6 as restricted by PDF/X-4 and PDF/X-5
- PDF/UA (since 2012 - ISO 14289-1) - a.k.a. "PDF for Universal Accessibility" - Document management applications - Electronic document file format enhancement for accessibility (working in ISO Technical committee 171), based on ISO 32000-1 - PDF 1.7
There is also the PDF/H, a.k.a. PDF Healthcare, a best practices guide (BPG), supplemented by an Implementation Guide (IG), published in 2008. PDF Healthcare is not a standard or proposed standard, but only a guide for use with existing standards and other technologies. It is supported by the standards development organizations ASTM and AIIM. PDF/H BPG is based on PDF 1.6.
The final revised documentation for PDF 1.7 was approved by ISO Technical Committee 171 in January 2008 and published as ISO 32000-1:2008 on July 1, 2008 and titled Document management – Portable document format – Part 1: PDF 1.7.
ISO 32000-1:2008 is the first ISO standard for full function PDF. The previous ISO PDF standards (PDF/A, PDF/X, etc.) are intended for more specialized uses. ISO 32000-1 includes all of the functionality previously documented in the Adobe PDF Specifications for versions 1.0 through 1.6. Adobe removed certain features of PDF from previous versions; these features are not contained in PDF 1.7 either.
The ISO 32000-1 document was prepared by Adobe Systems Incorporated based upon PDF Reference, sixth edition, Adobe Portable Document Format version 1.7, November 2006. It was reviewed, edited and adopted under a special fast-track procedure, by ISO Technical Committee 171 (ISO/TC 171), Document management application, Subcommittee SC 2, Application issues, in parallel with its approval by the ISO member bodies.
According to the ISO PDF standard abstract:
ISO 32000-1:2008 specifies a digital form for representing electronic documents to enable users to exchange and view electronic documents independent of the environment they were created in or the environment they are viewed or printed in. It is intended for the developer of software that creates PDF files (conforming writers), software that reads existing PDF files and interprets their contents for display and interaction (conforming readers) and PDF products that read and/or write PDF files for a variety of other purposes (conforming products).
A new version of PDF standard is under development under the name ISO/CD 32000-2 - Document management – Portable document format – Part 2: PDF 2.0 (as of August 2013[update]). PDF 2.0 was accepted by ISO as a new proposal in 2009 (ISO/NP 32000-2). The TC 171 SC 2 WG 8 Committee working on ISO 32000-2 (PDF 2.0) is continuing to actively develop the document; processing hundreds of technical and editorial comments and operating eight ad hoc committees comprising numerous interested parties, including Adobe Systems. To provide more time to develop the document the original ISO project was cancelled in 2012 (in the "enquiry stage" as a "Draft International Standard") and a New Project item was started.
Adobe has submitted the Adobe Extension Level 5 and Adobe Extension Level 3 specifications to ISO for inclusion into the ISO 32000-2 specification, but only some of their features have been accepted.
PDF 2.0 will reference Adobe's XML Forms Architecture 3.1. In 2011 the ISO Committee urged Adobe Systems to submit the XFA Specification, XML Forms Architecture (XFA), to ISO for standardization and requested Adobe Systems to stabilize the XFA specification. The ISO Committee expressed its concerns about the stability of the XFA specification.
ISO TC 171 SC 2 WG 8
Formed in 2008 to curate the PDF Reference as an ISO Standard, Working Group 8 typically meets twice a year, with members from ten or more countries attending in each instance. Meetings of the ISO Committee for ISO 32000 are open to accredited Subject Matter Experts. Interested parties should contact their respective ISO Member Body for information about joining ISO 32000.
Past Project Leadership: 2008-2011: James King, PhD, Adobe Systems
ISO Secretariat: Betsy Fanning, AIIM
Anyone may create applications that can read and write PDF files without having to pay royalties to Adobe Systems; Adobe holds patents to PDF, but licenses them for royalty-free use in developing software complying with its PDF specification.
The PDF combines three technologies:
- A subset of the PostScript page description programming language, for generating the layout and graphics.
- A font-embedding/replacement system to allow fonts to travel with the documents.
- A structured storage system to bundle these elements and any associated content into a single file, with data compression where appropriate.
PostScript is a page description language run in an interpreter to generate an image, a process requiring many resources. It can handle not just graphics, but standard features of programming languages such as
loop commands. PDF is largely based on PostScript but simplified to remove flow control features like these, while graphics commands such as
Often, the PostScript-like PDF code is generated from a source PostScript file. The graphics commands that are output by the PostScript code are collected and tokenized; any files, graphics, or fonts to which the document refers also are collected; then, everything is compressed to a single file. Therefore, the entire PostScript world (fonts, layout, measurements) remains intact.
As a document format, PDF has several advantages over PostScript:
- PDF contains tokenized and interpreted results of the PostScript source code, for direct correspondence between changes to items in the PDF page description and changes to the resulting page appearance.
- PDF (from version 1.4) supports true graphic transparency; PostScript does not.
- PostScript is an interpreted programming language with an implicit global state, so instructions accompanying the description of one page can affect the appearance of any following page. Therefore, all preceding pages in a PostScript document must be processed to determine the correct appearance of a given page, whereas each page in a PDF document is unaffected by the others. As a result, PDF viewers allow the user to quickly jump to the final pages of a long document, whereas a PostScript viewer needs to process all pages sequentially before being able to display the destination page (unless the optional PostScript Document Structuring Conventions have been carefully complied with).
- Boolean values, representing true or false
- Arrays, ordered collections of objects
- Dictionaries, collections of objects indexed by Names
- Streams, usually containing large amounts of data
- The null object
Objects may be either direct (embedded in another object) or indirect. Indirect objects are numbered with an object number and a generation number. An index table called the xref table gives the byte offset of each indirect object from the start of the file. This design allows for efficient random access to the objects in the file, and also allows for small changes to be made without rewriting the entire file (incremental update). Beginning with PDF version 1.5, indirect objects may also be located in special streams known as object streams. This technique reduces the size of files that have large numbers of small indirect objects and is especially useful for Tagged PDF.
There are two layouts to the PDF files: non-linear (not "optimized") and linear ("optimized"). Non-linear PDF files consume less disk space than their linear counterparts, though they are slower to access because portions of the data required to assemble pages of the document are scattered throughout the PDF file. Linear PDF files (also called "optimized" or "web optimized" PDF files) are constructed in a manner that enables them to be read in a Web browser plugin without waiting for the entire file to download, since they are written to disk in a linear (as in page order) fashion. PDF files may be optimized using Adobe Acrobat software or QPDF.
PDF graphics use a device independent Cartesian coordinate system to describe the surface of a page. A PDF page description can use a matrix to scale, rotate, or skew graphical elements. A key concept in PDF is that of the graphics state, which is a collection of graphical parameters that may be changed, saved, and restored by a page description. PDF has (as of version 1.6) 24 graphics state properties, of which some of the most important are:
- The current transformation matrix (CTM), which determines the coordinate system
- The clipping path
- The color space
- The alpha constant, which is a key component of transparency
Vector graphics in PDF, as in PostScript, are constructed with paths. Paths are usually composed of lines and cubic Bézier curves, but can also be constructed from the outlines of text. Unlike PostScript, PDF does not allow a single path to mix text outlines with lines and curves. Paths can be stroked, filled, or used for clipping. Strokes and fills can use any color set in the graphics state, including patterns.
PDF supports several types of patterns. The simplest is the tiling pattern in which a piece of artwork is specified to be drawn repeatedly. This may be a colored tiling pattern, with the colors specified in the pattern object, or an uncolored tiling pattern, which defers color specification to the time the pattern is drawn. Beginning with PDF 1.3 there is also a shading pattern, which draws continuously varying colors. There are seven types of shading pattern of which the simplest are the axial shade (Type 2) and radial shade (Type 3).
Raster images in PDF (called Image XObjects) are represented by dictionaries with an associated stream. The dictionary describes properties of the image, and the stream contains the image data. (Less commonly, a raster image may be embedded directly in a page description as an inline image.) Images are typically filtered for compression purposes. Image filters supported in PDF include the general purpose filters
- ASCII85Decode a filter used to put the stream into 7-bit ASCII
- ASCIIHexDecode similar to ASCII85Decode but less compact
- FlateDecode a commonly used filter based on the zlib/deflate algorithm (a.k.a. gzip, but not zip) defined in RFC 1950 and RFC 1951; introduced in PDF 1.2; it can use one of two groups of predictor functions for more compact zlib/deflate compression: Predictor 2 from the TIFF 6.0 specification and predictors (filters) from the PNG specification (RFC 2083)
- LZWDecode a filter based on LZW Compression; it can use one of two groups of predictor functions for more compact LZW compression: Predictor 2 from the TIFF 6.0 specification and predictors (filters) from the PNG specification
- RunLengthDecode a simple compression method for streams with repetitive data using the run-length encoding algorithm and the image-specific filters
- DCTDecode a lossy filter based on the JPEG standard
- CCITTFaxDecode a lossless bi-level (black/white) filter based on the Group 3 or Group 4 CCITT (ITU-T) fax compression standard defined in ITU-T T.4 and T.6
- JBIG2Decode a lossy or lossless bi-level (black/white) filter based on the JBIG2 standard, introduced in PDF 1.4
- JPXDecode a lossy or lossless filter based on the JPEG 2000 standard, introduced in PDF 1.5
Normally all image content in a PDF is embedded in the file. But PDF allows image data to be stored in external files by the use of external streams or Alternate Images. Standardized subsets of PDF, including PDF/A and PDF/X, prohibit these features.
Text in PDF is represented by text elements in page content streams. A text element specifies that characters should be drawn at certain positions. The characters are specified using the encoding of a selected font resource.
A font object in PDF is a description of a digital typeface. It may either describe the characteristics of a typeface, or it may include an embedded font file. The latter case is called an embedded font while the former is called an unembedded font. The font files that may be embedded are based on widely used standard digital font formats: Type 1 (and its compressed variant CFF), TrueType, and (beginning with PDF 1.6) OpenType. Additionally PDF supports the Type 3 variant in which the components of the font are described by PDF graphic operators.
Standard Type 1 Fonts (Standard 14 Fonts)
Fourteen typefaces, known as the standard 14 fonts, have a special significance in PDF documents:
- Times (v3) (in regular, italic, bold, and bold italic)
- Courier (in regular, oblique, bold and bold oblique)
- Helvetica (v3) (in regular, oblique, bold and bold oblique)
- Zapf Dingbats
These fonts are sometimes called the base fourteen fonts. These fonts, or suitable substitute fonts with the same metrics, must always be available in all PDF readers and so need not be embedded in a PDF. PDF viewers must know about the metrics of these fonts. Other fonts may be substituted if they are not embedded in a PDF.
Within text strings, characters are shown using character codes (integers) that map to glyphs in the current font using an encoding. There are a number of predefined encodings, including WinAnsi, MacRoman, and a large number of encodings for East Asian languages, and a font can have its own built-in encoding. (Although the WinAnsi and MacRoman encodings are derived from the historical properties of the Windows and Macintosh operating systems, fonts using these encodings work equally well on any platform.) PDF can specify a predefined encoding to use, the font's built-in encoding or provide a lookup table of differences to a predefined or built-in encoding (not recommended with TrueType fonts). The encoding mechanisms in PDF were designed for Type 1 fonts, and the rules for applying them to TrueType fonts are complex.
For large fonts or fonts with non-standard glyphs, the special encodings Identity-H (for horizontal writing) and Identity-V (for vertical) are used. With such fonts it is necessary to provide a ToUnicode table if semantic information about the characters is to be preserved.
The original imaging model of PDF was, like PostScript's, opaque: each object drawn on the page completely replaced anything previously marked in the same location. In PDF 1.4 the imaging model was extended to allow transparency. When transparency is used, new objects interact with previously marked objects to produce blending effects. The addition of transparency to PDF was done by means of new extensions that were designed to be ignored in products written to the PDF 1.3 and earlier specifications. As a result, files that use a small amount of transparency might view acceptably in older viewers, but files making extensive use of transparency could be viewed incorrectly in an older viewer without warning.
The transparency extensions are based on the key concepts of transparency groups, blending modes, shape, and alpha. The model is closely aligned with the features of Adobe Illustrator version 9. The blend modes were based on those used by Adobe Photoshop at the time. When the PDF 1.4 specification was published, the formulas for calculating blend modes were kept secret by Adobe. They have since been published.
The concept of a transparency group in PDF specification is independent of existing notions of "group" or "layer" in applications such as Adobe Illustrator. Those groupings reflect logical relationships among objects that are meaningful when editing those objects, but they are not part of the imaging model.
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PDF files may contain interactive elements such as annotations, form fields, video and Flash animation.
Rich Media PDF is a term that is used to describe interactive content that can be embedded or linked to inside of a PDF. This content must be produced using the Flash file format. When Adobe bought Macromedia, the jewel of the company was Flash, and the Flash player was embedded inside Adobe Acrobat and Adobe Reader, removing the need for third-party plug-ins such as Flash, QuickTime, or Windows Media. Unfortunately, this caused a rift with Apple as QuickTime video was prohibited from PDF. Rich Media expert Robert Connolly, believes this event triggered the war between Apple and Adobe over the Flash iPhone/iPad dispute. Rich Media PDF will not operate in Apple's iOS devices such as the iPad and interactivity is limited.
Interactive Forms is a mechanism to add forms to the PDF file format.
- AcroForms (also known as Acrobat forms), introduced in the PDF 1.2 format specification and included in all later PDF specifications.
- Adobe XML Forms Architecture (XFA) forms, introduced in the PDF 1.5 format specification. The XFA specification is not included in the PDF specification, it is only referenced as an optional feature. Adobe XFA Forms are not compatible with AcroForms.
Alongside the standard PDF action types, interactive forms (AcroForms) support submitting, resetting, and importing data. The "submit" action transmits the names and values of selected interactive form fields to a specified uniform resource locator (URL). Interactive form field names and values may be submitted in any of the following formats, (depending on the settings of the action’s ExportFormat, SubmitPDF, and XFDF flags):
- HTML Form format (HTML 4.01 Specification since PDF 1.5; HTML 2.0 since 1.2)
- Forms Data Format (FDF)
- XML Forms Data Format (XFDF) (external XML Forms Data Format Specification, Version 2.0; supported since PDF 1.5; it replaced the "XML" form submission format defined in PDF 1.4)
- PDF (the entire document can be submitted rather than individual fields and values). (defined in PDF 1.4)
AcroForms can keep form field values in external stand-alone files containing key:value pairs. The external files may use Forms Data Format (FDF) and XML Forms Data Format (XFDF) files. The usage rights (UR) signatures define rights for import form data files in FDF, XFDF and text (CSV/TSV) formats, and export form data files in FDF and XFDF formats.
Forms Data Format (FDF)
|Internet media type||
|Developed by||Adobe Systems|
|Initial release||1996(PDF 1.2)|
The Forms Data Format (FDF) is based on PDF, it uses the same syntax and has essentially the same file structure, but is much simpler than PDF, since the body of an FDF document consists of only one required object. Forms Data Format is defined in the PDF specification (since PDF 1.2). The Forms Data Format can be used when submitting form data to a server, receiving the response, and incorporating into the interactive form. It can also be used to export form data to stand-alone files that can be imported back into the corresponding PDF interactive form. Beginning in PDF 1.3, FDF can be used to define a container for annotations that are separate from the PDF document they apply to. FDF typically encapsulates information such as X.509 certificates, requests for certificates, directory settings, timestamp server settings, and embedded PDF files for network transmission. The FDF uses the MIME content type application/vnd.fdf, filename extension .fdf and on Mac OS it uses file type 'FDF'. Support for importing and exporting FDF stand-alone files is not widely implemented in free or freeware PDF software. For example, there is no import/export support in Evince, Okular, Poppler, KPDF or Sumatra PDF, however, Evince, Okular and Popller support filling in of PDF Acroforms and saving filled data inside the PDF file. Import support for stand-alone FDF files is implemented in Adobe Reader; export and import support (including saving of FDF data in PDF) is for example implemented in Foxit Reader and PDF-XChange Viewer Free; saving of FDF data in a PDF file is also supported in pdftk.
XML Forms Data Format (XFDF)
|Internet media type||
|Developed by||Adobe Systems|
|Initial release||July 2003(referenced in PDF 1.5)|
|Extended from||PDF, FDF, XML|
|Website||XFDF 3.0 specification|
Adobe XML Forms Architecture (XFA)
In the PDF 1.5 format, Adobe Systems introduced a new, proprietary format for forms, namely Adobe XML Forms Architecture (XFA) forms. The XFA 2.02 is referenced in the PDF 1.5 specification (and also in later versions) but is described separately in Adobe XML Forms Architecture (XFA) Specification, which has several versions. XFA specification is not included in ISO 32000-1 PDF 1.7 and is only referenced as an external proprietary specification created by Adobe. XFA was not standardized as an ISO standard. In 2011 the ISO Committee (TC 171/SC 2/WG 8) urged Adobe Systems to submit the XFA Specification for standardization.
Adobe XFA Forms are not compatible with AcroForms. Adobe Reader contains "disabled features" for use of XFA Forms, that activate only when opening a PDF document that was created using enabling technology available only from Adobe. The XFA Forms are not compatible with Adobe Reader prior to version 6.
XFA forms can be created and used as PDF files or as XDP (XML Data Package) files. The format of an XFA resource in PDF is described by the XML Data Package Specification. The XDP may be a standalone document or it may in turn be carried inside a PDF document. XDP provides a mechanism for packaging form components within a surrounding XML container. An XDP can also package a PDF file, along with XML form and template data. PDF may contain XFA (in XDP format), but also XFA may contain PDF. When the XFA (XML Forms Architecture) grammars used for an XFA form are moved from one application to another, they must be packaged as an XML Data Package.
When the PDF and XFA are combined, the result is a form in which each page of the XFA form overlays a PDF background. This architecture is sometimes referred to as XFAF (XFA Foreground). The alternative is to express all of the form, including boilerplate, directly in XFA (without using PDF, or only using "Shell PDF" which is a container for XFA with minimal skeleton of PDF markup, or using a pre-rendered depiction of a static XFA form as PDF pages). It is sometimes called full XFA.
Starting with PDF 1.5, the text contents of variable text form fields, as well as markup annotations may include formatting information (style information). These rich text strings are XML documents that conform to the rich text conventions specified for the XML Forms Architecture specification 2.02, which is itself a subset of the XHTML 1.0 specification, augmented with a restricted set of CSS2 style attributes. In PDF 1.6, PDF supports the rich text elements and attributes specified in the XML Forms Architecture (XFA) Specification, 2.2. In PDF 1.7, PDF supports the rich text elements and attributes specified in the XML Forms Architecture (XFA) Specification, 2.4.
Most PDF processors do not handle XFA content. When generating a shell PDF it is recommended to include in the PDF markup a simple one-page PDF image displaying a warning message (e.g. "To view the full contents of this document, you need a later version of the PDF viewer.", etc.). PDF processors that can render XFA content should either not display the supplied warning page image or replace it quickly with the dynamic form content. Examples of PDF software with some support of XFA rendering include Adobe Reader for Windows, Linux, Mac OS X (but not Adobe Reader Mobile for Android or iOS) or Nuance PDF Reader.
Logical structure and accessibility
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A "tagged" PDF (ISO 32000-1:2008 14.8) includes document structure and semantics information to enable reliable text extraction and accessibility. Technically speaking, tagged PDF is a stylized use of the format that builds on the logical structure framework introduced in PDF 1.3. Tagged PDF defines a set of standard structure types and attributes that allow page content (text, graphics, and images) to be extracted and reused for other purposes.
Tagged PDF is not required in situations where a PDF file is intended only for print. Since the feature is optional, and since the rules for Tagged PDF as specified in ISO 32000-1 are relatively vague, support for tagged PDF amongst consuming devices, including assistive technology (AT), is uneven.
Security and signatures
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A PDF file may be encrypted for security, or digitally signed for authentication.
The standard security provided by Acrobat PDF consists of two different methods and two different passwords, user password, which encrypts the file and prevents opening, and owner password, which specifies operations that should be restricted even when the document is decrypted, which can include: printing, copying text and graphics out of the document, modifying the document, or adding or modifying text notes and AcroForm fields. The user password (controls opening) encrypts the file and requires password cracking to defeat, with difficulty depending on password strength and encryption method – it is potentially very secure (assuming good password and encryption method without known attacks). The owner password (controls operations) does not encrypt the file, and instead relies on client software to respect these restrictions, and is not secure. An "owner password" can be removed by many commonly available "PDF cracking" software, including some free online services. Thus, the use restrictions that a document author places on a PDF document are not secure, and cannot be assured once the file is distributed; this warning is displayed when applying such restrictions using Adobe Acrobat software to create or edit PDF files.
Even without removing the password, most freeware or open source PDF readers ignore the permission "protections" and allow the user to print or make copy of excerpts of the text as if the document were not limited by password protection.
Some solutions, like Adobe's LiveCycle Rights Management, are more robust means of information rights management, which can not only restrict who can open documents but also reliably enforce permissions in ways that the standard security handler does not.
Beginning with PDF 1.5, Usage rights (UR) signatures are used to enable additional interactive features that are not available by default in a particular PDF viewer application. The signature is used to validate that the permissions have been granted by a bonafide granting authority. For example, it can be used to allow a user:
- to save the PDF document along with modified form and/or annotation data
- import form data files in FDF, XFDF and text (CSV/TSV) formats
- export form data files in FDF and XFDF formats
- submit form data
- instantiate new pages from named page templates
- apply a digital signature to existing digital signature form field
- create, delete, modify, copy, import, export annotations
For example, Adobe Systems grants permissions to enable additional features in Adobe Reader, using public-key cryptography. Adobe Reader verifies that the signature uses a certificate from an Adobe-authorized certificate authority. The PDF 1.5 specification declares that other PDF viewer applications are free to use this same mechanism for their own purposes.
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PDF files can have document-level and page-level file attachments, which the reader can access and open or save to their local filesystem. PDF attachments can be added to existing PDF files for example using pdftk. Adobe Reader provides support for attachments, and poppler based readers like Evince or Okular also have some support for document-level attachments.
PDF files can contain two types of metadata. The first is the Document Information Dictionary, a set of key/value fields such as author, title, subject, creation and update dates. This is stored in the optional Info trailer of the file. A small set of fields is defined, and can be extended with additional text values if required.
Later, in PDF 1.4, support was added for the Metadata Streams, using the Extensible Metadata Platform (XMP) to add XML standards-based extensible metadata as used in other file formats. This allows metadata to be attached to any stream in the document, such as information about embedded illustrations, as well as the whole document (attaching to the document catalog), using an extensible schema.
ISO 32000-2: Next-generation PDF
Known in PDF syntax terms as "PDF-2.0", ISO 32000-2 will be the first update to the PDF specification developed entirely within the ISO Committee process (TC 171 SC 2 WG 8). Publication of ISO 32000-2 is expected in the first half of 2016. Interested parties resident in TC 171 Member or Observer countries and wishing to participate should contact their country's Member Body or the secretary of TC 171 SC 2. Members of the PDF Association may review and comment on drafts via the PDF Association's Category A liaison with ISO TC 171 SC 2.
The format of graphic elements of Mars was sometimes described simply as SVG, but according to the version 0.8 draft specification of November 2007 (§3 Mars SVG Support) the format was actually merely similar to SVG: it contained both additions to and subtractions from SVG, so it was in general neither viewable by nor creatable with standard SVG tools: some things looked noticeably different between SVG viewers and Mars viewers.
Adobe Systems ceased development of Mars in 2008.
PDF files created by scanning hard-copy documents containing primarily text do not have the same structure as a PDF file of the same document created directly. The scanned document internally contains a picture of the document, with no information about the text. As far as a user can see it is just another PDF file, with a name and extension indistinguishable from any other; a good scan may look exactly the same as a native PDF file, although a visually poor-quality file, often with skewed pages, gives away its nature. However, the file size will be different, and it will not be possible to search for text. For a scan of adequate quality it is possible with suitable software to regenerate the text of the document with Optical character recognition (OCR), and embed it in the file so as to make it searchable, subject to the accuracy of the OCR.
PDF files can be created specifically to be accessible for disabled people. PDF file formats in use as of 2014[update] can include tags (XML), text equivalents, captions, audio descriptions, etc. Tagged PDF is required in the PDF/A-1a specification. Some software can automatically produce tagged PDFs, but this feature is not always enabled by default. Leading screen readers, including JAWS, Window-Eyes, Hal, and Kurzweil 1000 and 3000 can read tagged PDFs aloud, as can later versions of the Acrobat and Acrobat Reader programs. Moreover, tagged PDFs can be re-flowed and magnified for readers with visual impairments. Problems remain with adding tags to older PDFs and those that are generated from scanned documents. In these cases, accessibility tags and re-flowing are unavailable, and must be created either manually or with OCR techniques. These processes are inaccessible to some disabled people.
One of the significant challenges with PDF accessibility is that PDF documents have three distinct views, which, depending on the document's creation, can be inconsistent with each other. The three views are (i) the physical view, (ii) the tags view, and (iii) the content view. The physical view is displayed and printed (what most people consider a PDF document). The tags view is what screen readers and other assistive technologies use to deliver a high-quality navigation and reading experience to users with disabilities. The content view is based on the physical order of objects within the PDF's content stream and may be displayed by software that does not fully support the tags view, such as the Reflow feature in Adobe's Reader.
PDF/UA, the International Standard for accessible PDF based on ISO 32000-1 was published as ISO 14289-1 in 2012, and establishes normative language for accessible PDF technology.
Viruses and exploits
PDF attachments carrying viruses were first discovered in 2001. The virus, named OUTLOOK.PDFWorm or Peachy, uses Microsoft Outlook to send itself as an attachment to an Adobe PDF file. It was activated with Adobe Acrobat, but not with Acrobat Reader.
On March 30, 2010 security researcher Didier Stevens reported an Adobe Reader and Foxit Reader exploit that runs a malicious executable if the user allows it to launch when asked.
Usage restrictions and monitoring
PDFs may be encrypted so that a password is needed to view or edit the contents. The PDF Reference defines both 40-bit and 128-bit encryption, both making use of a complex system of RC4 and MD5. The PDF Reference also defines ways that third parties can define their own encryption systems for PDF.
PDF files may also contain embedded DRM restrictions that provide further controls that limit copying, editing or printing. The restrictions on copying, editing, or printing depend on the reader software to obey them, so the security they provide is limited.
The PDF Reference has technical details or see  for an end-user overview. Like HTML files, PDF files may submit information to a web server. This could be used to track the IP address of the client PC, a process known as phoning home. After update 7.0.5 to Acrobat Reader, the user is notified "...via a dialogue box that the author of the file is auditing usage of the file, and be offered the option of continuing."
Through its LiveCycle Policy Server product, Adobe provides a method to set security policies on specific documents. This can include requiring a user to authenticate and limiting the timeframe a document can be accessed or amount of time a document can be opened while offline. Once a PDF document is tied to a policy server and a specific policy, that policy can be changed or revoked by the owner. This controls documents that are otherwise "in the wild." Each document open and close event can also be tracked by the policy server. Policy servers can be set up privately or Adobe offers a public service through Adobe Online Services. As with other forms of DRM, adherence to these policies and restrictions may or may not be enforced by the reader software being used.
Default display settings
PDF documents can contain display settings, including the page display layout and zoom level. Adobe Reader uses these settings to override the user's default settings when opening the document. The free Adobe Reader cannot remove these settings.
- text stored as content streams (i.e., not text)
- vector graphics for illustrations and designs that consist of shapes and lines
- raster graphics for photographs and other types of image
Two PDF files that look similar on a computer screen may be of very different sizes. For example, a high resolution raster image takes more space than a low resolution one. Typically higher resolution is needed for printing documents than for displaying them on screen. Other things that may increase the size of a file is embedding full fonts, especially for Asiatic scripts, and storing text as graphics.
PDF viewers are generally provided free of charge, and many versions are available from a variety of sources.
There are many software options for creating PDFs, including the PDF printing capabilities built into Mac OS X and most Linux distributions, LibreOffice, Microsoft Office 2007 (if updated to SP2), WordPerfect 9, Scribus, numerous PDF print drivers for Microsoft Windows, the pdfTeX typesetting system, the DocBook PDF tools, applications developed around Ghostscript and Adobe Acrobat itself as well as Adobe FrameMaker. Google's online office suite Google Docs also allows for uploading, and saving to PDF.
Raster image processors (RIPs) are used to convert PDF files into a raster format suitable for imaging onto paper and other media in printers, digital production presses and prepress in a process known as rasterisation. RIPs capable of processing PDF directly include the Adobe PDF Print Engine from Adobe Systems and Jaws and the Harlequin RIP from Global Graphics.
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There is specialized software for editing PDF files, though the choices are much more limited and often more expensive than creating and editing standard editable document formats. Version 0.46 and later of Inkscape allows PDF editing through an intermediate translation step involving Poppler.
Serif PagePlus can open, edit and save existing PDF documents, as well as publishing of documents created in the package.
Adobe Acrobat is one example of proprietary software that allows the user to annotate, highlight, and add notes to already created PDF files. One UNIX application available as free software (under the GNU General Public License) is PDFedit. Another GPL-licensed application native to the unix environment is Xournal. Xournal allows for annotating in different fonts and colours, as well as a rule for quickly underlining and highlighting lines of text or paragraphs. Xournal also has a shape recognition tool for squares, rectangles and circles. In Xournal annotations may be moved, copied and pasted. The freeware Foxit Reader, available for Microsoft Windows, allows annotating documents. Tracker Software's PDF-XChange Viewer allows annotations and markups without restrictions in its freeware alternative. Apple's Mac OS X's integrated PDF viewer, Preview, does also enable annotations as does the freeware Skim, with the latter supporting interaction with LaTeX, SyncTeX, and PDFSync and integration with BibDesk reference management software. Freeware Qiqqa can create an annotation report that summarizes all the annotations and notes one has made across their library of PDFs.
In cases where PDFs are expected to have all of the functionality of paper documents, ink annotation is required. Some programs that accept ink input from the mouse may not be responsive enough for handwriting input on a tablet. Existing solutions on the PC include PDF Annotator and Qiqqa.
In 1993 the Jaws raster image processor from Global Graphics became the first shipping prepress RIP that interpreted PDF natively without conversion to another format. The company released an upgrade to their Harlequin RIP with the same capability in 1997.
Agfa-Gevaert introduced and shipped Apogee, the first prepress workflow system based on PDF, in 1997.
Many commercial offset printers have accepted the submission of press-ready PDF files as a print source, specifically the PDF/X-1a subset and variations of the same. The submission of press-ready PDF files are a replacement for the problematic need for receiving collected native working files.
PDF was selected as the "native" metafile format for Mac OS X, replacing the PICT format of the earlier Mac OS. The imaging model of the Quartz graphics layer is based on the model common to Display PostScript and PDF, leading to the nickname Display PDF. The Preview application can display PDF files, as can version 2.0 and later of the Safari web browser. System-level support for PDF allows Mac OS X applications to create PDF documents automatically, provided they support the OS-standard printing architecture. The files are then exported in PDF 1.3 format according to the file header. When taking a screenshot under Mac OS X versions 10.0 through 10.3, the image was also captured as a PDF; later versions save screen captures as a PNG file, though this behaviour can be set back to PDF if desired.
Some desktop printers also support direct PDF printing, which can interpret PDF data without external help. Currently, all PDF capable printers also support PostScript, but most PostScript printers do not support direct PDF printing.
The Free Software Foundation once considered one of their high priority projects to be "developing a free, high-quality and fully functional set of libraries and programs that implement the PDF file format and associated technologies to the ISO 32000 standard." In 2011, however, the GNU PDF project was removed from the list of "high priority projects" due to the maturation of the Poppler library, which has enjoyed wider use in applications such as Evince with the GNOME desktop environment. Poppler is based on Xpdf code base. There are also commercial development libraries available as listed in List of PDF software.
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