UCAS logo as of 2009[update]
"At the heart of connecting people to higher education"
Higher-education application processing
|Chief Executive||Mary Curnock Cook|
|Main organ||UCAS Board|
|Budget||£33 million (2011)|
The Universities and Colleges Admissions Service (UCAS) is the British admission service for students applying to university, including post-16 education as of 2012. UCAS is primarily funded by students who pay a fee when they apply and a capitation fee from universities for each student they accept.
- 1 Location
- 2 History
- 3 Applications process
- 4 UCAS data
- 5 UCAS subsidiaries
- 6 UCAS Progress
- 7 See also
- 8 References
- 9 External links
UCAS is based near Marle Hill in Cheltenham at the junction of the B4075 (New Barn Lane) and the A435 (Evesham Road), near Cheltenham Racecourse and a park and ride. It is situated just inside the parish of Prestbury, Gloucestershire.
UCCA and PCAS
UCAS was formed in 1993 by the merger of UCCA (Universities Central Council on Admissions), PCAS (Polytechnics Central Admissions System) and SCUE (Standing Conference on University Entrance). The organisation is based in Cheltenham, Gloucestershire. The Art and Design Admissions Registry became part of UCAS in 1996.
UCAS has a rich resource of data and statistics, ranging from the number of applicants to the most popular courses. A range of data tables can be accessed at the UCAS website. These tables provide data on applications, applicants and accepted applicants over a number of years and is broken down into a number of sub-categories, for example, gender or age group.
UCAS statistics are very well respected within the sector and are regularly quoted by the media. A recent example of the use of the data is the new UCAS publication
Exclusive applications via online process
In 2004 UCAS announced they were scrapping paper applications in favour of online applications for the 2006 entry onwards (previously applicants could choose between the two options).
As nearly all British higher education institutions are members of UCAS, all those wishing to study for undergraduate degrees in the UK must apply through UCAS. This applies to all categories of applicants - regardless of whether qualifying as a home student (generally British and EU students) or as an international student. Applicants submit a single application via UCAS's website with a list of up to five courses for which they are applying. Choices are not listed in preference order. All five choices are confidential during the application process so universities and colleges considering an application cannot see any of the candidate's other choices. Applications must be completed by the middle of the January of the year that the student wishes to start university.
Those applying for medicine, dentistry and veterinary science courses can only make up to four choices (although the other choice can be used to apply for different courses). The deadline for these courses is October 15 in the year before starting.
Art and design courses
The Route B system, where applicants applied for up to three art and design choices in preference order, was scrapped in 2009, with all prospective students now using the standard admissions procedure. Some art and design courses, however, have a later application deadline in March to apply to allow them time to complete their portfolios.
Applications to the universities of Oxford and Cambridge have an earlier deadline of October 15, in the year before the student wishes to start university (the same also applies to Medicine, Dentistry and Veterinary Science applicants for all British universities). An additional restriction on applications to Oxbridge is that it is not possible to apply to both the Universities of Oxford and Cambridge in the same admissions cycle, unless you already have a degree or will have completed a degree before you start a course at either university.
Costs and personal data required
For 2012 applications, the cost was £11 to apply to one course or £22 per student to apply to two or more courses. For courses starting in 2013, the cost was £12 to apply to one course or £23 per student to apply to two or more courses. This is normally paid by the student.
The application also includes current qualifications, employment and criminal history, a personal statement and a reference (which generally includes predicted grades if the applicant is still in education). The application is then forwarded by UCAS to the institutions applied to, who decide whether to make an offer of a place.
Timetable for offers
Students, whose applications are submitted by the January deadline, would usually expect to receive either offers or rejections from all five choices by mid-May, although UCAS advises universities and colleges to send their decisions by the end of March. If candidates applied to five choices and find themselves without any offers or have declined all of their offers, they may apply for an additional course that still has sufficient places through the process of UCAS Extra. Extra runs from mid-February until the end of June. Otherwise, they would go through the UCAS Clearing process.
Type of offers
Offers are either conditional, i.e. dependent on future examination performance, or unconditional. Once the applicant has received responses from all the institutions applied to, they must respond by accepting up to two choices, one Firm Acceptance and one Insurance Acceptance, whereas the remainder are Declined. There are only 4 possible offer combinations:
- UF (Unconditional Firm, no Insurance offer)
- CF (Conditional Firm, no Insurance offer)
- CF + UI (Conditional Firm + Unconditional Insurance)
- CF + CI (Conditional Firm + Conditional Insurance)
In addition, many institutions still consider accepting students that narrowly missed their conditional offer provided there are sufficient places for admissions. Otherwise, if the candidates have achieved the conditions for the Insurance offer (or if this offer is unconditional), they will be admitted in the Insurance course.
Confirmation of places
If candidates miss the conditions on both the Firm and Insurance offers and there were not sufficient places for admissions on either course, UCAS Clearing allows candidates to apply for any course that has places at that time.
The system is sophisticated and allows for many different routes. Its advantages for both applicants and institutions are that it eliminates duplication of effort, and provides a fair and consistent framework within which both applicants and institutions can compete.
The personal statement  is a very important part of the application. It gives candidates a chance to write freely about themselves and their interest in the subject, as opposed to the rest of the application which consists mainly of 'objective' information. The statement can form the basis of an interview discussion. A personal statement can be up to 4,000 characters (including spaces) or 47 lines, whichever comes first.
UCAS has a tariff system (more commonly known as UCAS points), which allows qualifications to be converted into points (e.g. an A at A Level is worth 120 points) and then added together to give a total that can be used as a requirement to get into a course (a course may require 260 points, for example). The UCAS Tariff now attempts to cover all UK qualifications and some foreign qualifications. Currently the only qualification that is offered in the UK that was not covered earlier by the UCAS tariff is the International Baccalaureate Diploma. The UCAS tariff includes standard academic qualifications as well as alternative qualifications.
There are a wide variety of qualifications that can be awarded tariff points:
- Advanced Extension Awards
- Advanced Placement Exams
- Art and Design Foundation Diplomas
- AS and A-levels (only the highest level achieved may be counted)
- Associated Board of the Royal Schools of Music, Trinity Guildhall and London College of Music Examinations practical and theoretical music qualifications (Grades 6-8)
- BTEC National Awards, Certificates and Diplomas
- CACHE Diplomas
- Certificate in Financial Studies
- Core Skills
- Free-standing Mathematics Qualifications
- International Baccalaureate (2008 entry and later)
- Key Skills Qualification
- Leaving Certificate (Established) - Republic of Ireland
- OCR National Certificates, Diplomas and Extended Diplomas
- Scottish Qualifications Certificate (Highers, Advanced Highers etc.)
- Trinity Guildhall, London College of Music Examinations and LAMDA speech, drama & communication qualifications (Grades 6-8)
- Vocational Certificate of Education AS and A-levels (sometimes called ASVCE and AVCE), as well as the Double Award AVCE
- Welsh Baccalaureate Core
Since the 2006 entry season, the Leaving Certificate issued in the Republic of Ireland has been admitted to the UCAS Tariff so that it is placed on direct parity with other awards. This is in response to the high number of Leaving Certificate students who read subjects at universities in the UCAS system, especially at those in Northern Ireland. It allows students who take the Leaving Certificate to follow a simpler and more consistent access to British universities, as previously each university in the UK decided the merit of the award in accordance with its own criteria.
Qualifications are being added to the tariff system frequently, as long as they conform to the National Qualifications Framework or the Scottish Credit and Qualifications Framework and are being used as entry routes into higher education. Open University modules are not included in the tariff, but are instead separately counted as higher education programs.
The tariff system is not a universal measure. It is a maximum amount. Frequently courses are advertised which demand a certain number of tariff points from different subjects. The requirements will vary by course. Academic courses will generally want academic qualifications while vocational courses will want vocational qualifications. Different universities and different courses have different demands. Some teachers and students have been angered when made aware of the claimed existence of widely suspected, but undisclosed, sets of subjects which may be either discounted, or preclude altogether a candidate from admission to certain universities, such as Russell Group universities. The Key Skills Qualifications and A-level General Studies have also come under fire for this reason, since they are compulsory at some schools but a large number of universities discount them from their tariff calculation.
UCAS Clearing is the exception to the rule of application through UCAS, which comes at the very end of the admissions season, when courses are about to begin. From July until late September, the Clearing process helps applicants without places to find institutions with courses that still have places available. However once UCAS's clearing operation is complete, institutions with available places do advertise publicly, and some students find places by direct application at that stage.
Adjustment is available to applicants who meet and exceed the conditions of their conditional firm offer. They can search for a place at another institution for five consecutive calendar days while still holding their place on their original course. The five days start from the day that their original offer is confirmed, or from the third Thursday in August (A level results day). Adjustment finishes on 31 August, meaning some applicants may have fewer than five days if their original offer is confirmed late in August. Applicants will have to contact institutions themselves, in a similar manner to the Clearing process, to ask about places that may be available on a course of their choice.
Once a place has been accepted through Adjustment, the original place is lost. Registration expires after the five calendar days, and applicants who have not found another place will retain their original offer.
For applicants who fail to obtain any offers, or elect to decline any offers they have received, UCAS offers the candidate an "extra" chance to apply to a sixth institution, in addition to the five the applicant initially applied to. This is an automatic process, which is advertised only to eligible candidates. Extra is a chance for applicants to take another chance at applying to their chosen course, or if plans have changed, the applicant can choose to apply to a different course.
The statistics on numbers of applications provided by the UCAS process provide a sensitive indicator of the relative popularity of institutions and academic disciplines, and on national and regional patterns of supply and demand for higher education. They are studied in depth by university managers and those concerned with higher education policy.
UCAS operates two postgraduate application services: the first is UKPASS (UK Postgraduate Application and Statistical Service)  which was introduced in 2007 and has a number of universities and colleges lining to join up to the service.
As no British conservatoires are members of UCAS, it also operates CUKAS (Conservatoires UK Admissions Service) in conjunction with Conservatoires UK. CUKAS manages applications for both undergraduate and postgraduate music degrees at most (but not all) conservatoires. Those conservatoires that are not members of CUKAS handle their own admissions.
UCAS Media Limited is a trading arm of UCAS, offering marketing services to clients wishing to reach students and the youth market. UCAS Media works with advertising agencies and other commercial companies, as well as higher and further education institutions. All profits are gift-aided back into the UCAS charity to fund improvements and to subsidise main scheme fees.
In 2012, UCAS launched UCAS Progress, a new service for GCSE students to search for and apply to sixth form courses, apprenticeships and training programmes. UCAS Progress providers include the new University Technical Colleges.
- Higgins, Tony (18 October 1998). "Go Higher: The funds that finance UCAS". The Independent (London). Retrieved 2011-08-18.
- "SO9524 : UCAS, New Barn Lane". Geograph.org.uk. Retrieved 16 September 2010.
- Provisional end of cycle report
- UCAS website: price listings.
- "The Personal Statement". ApplyToUni. Retrieved 15 March 2013.
- "Your personal statement". UCAS.com. Retrieved 16 September 2010.
- Until 2002, (when the first students studying "Curriculum 2000" finished A levels and applied to university) a simpler system was used which covered only A and AS levels, assigning them up to 10 and up to 5 points, respectively.
- Shepherd, Jessica (2010-08-20). "A-level results: Top universities secretly list 'banned' subjects – teachers". The Guardian (London). Retrieved 2010-08-25.
- "Advanced level general studies". Retrieved 16 September 2010.
- "General Studies A Level". BHASVIC. Retrieved 16 September 2010.[dead link]
- "Make the most of ukpass.ac.uk". Retrieved 16 September 2010.
- Marszal, Andrew (1 October 2012). "Ucas launches new application scheme for GCSE students". The Daily Telegraph (London).
- Official website
- UCAS tariff ("UCAS points") table
- UK university admissions at DMOZ
- UKPASS - applications service for postgraduate courses
- UCAS's channel on YouTube