DD Form 214
The DD Form 214, Certificate of Release or Discharge from Active Duty, generally referred to as a "DD 214", is a document of the United States Department of Defense, issued upon a military service member's retirement, separation, or discharge from active duty in the Armed Forces of the United States, e.g., U.S. Army, U.S. Navy, U.S. Marine Corps, U.S. Air Force or U.S. Coast Guard.
History and usage
The first DD Form 214s were issued in 1950, after replacing the older "WD AGO" (War Department Adjutant General's Office) Forms and the NAVPERS (Naval Personnel) discharge documents. These documents, in turn, had existed since 1941. In earlier versions of the form (1 November 1972) it was called a "Report of Separation from Active Duty"; the current title dates from 1 July 1979.
DD Form 214 is the capstone military service document, as it represents the complete, verified record of a service member's time in the military (Active and Reserve), awards and medals, and other pertinent service information, such as highest rank/rate and pay grade held on active duty, total military combat service and/or overseas service, Military Occupational Specialty (MOS), Air Force Specialty Code (AFSC) or Navy officer designator, Navy Officer Billet Code (NOBC), Additional Qualification Designation (ACD) or Navy Enlisted Classification (NEC) identifiers and a record of training and schools completed. Individuals who served exclusively in the Air National Guard or Army National Guard do not receive a DD Form 214, but will receive a form called NGB-22 from the National Guard Bureau.
The DD Form 214 is commonly used by various government agencies, chief among them the Department of Veterans Affairs, to secure veteran benefits, and may be requested by employers should a person indicate he or she has served in the military.
This document also contains codes used by the Armed Forces to describe a former servicemember's reason for discharge and, in the case of enlisted personnel, their reenlistment eligibility. These codes are known as Separation Designator/Separation Justification (abbreviated as SPD/SJC) Codes and Reenlistment Eligibility (RE) Codes, respectively.
DD Form 214 is also generally required by funeral directors in order to immediately prove eligibility for interment in VA cemetery and/or obtaining a grave marker and/or provide military honors to a deceased veteran. On September 1, 2000, the National Defense Authorization Act enabled, upon the family's request, every eligible veteran to receive a military funeral honors ceremony to include the folding and presentation of the United States burial flag and the sounding of Taps, at no cost to the family.
Copies of DD Form 214s are typically maintained by the government as part of a service member's 201 file or OMPF (Official Military Personnel File). The 201 file generally contains additional personnel related forms.
There are two versions of the DD Form 214, usually referred to simply as "short" (edited) and "long" (unedited) copies. The edited, or "short" copy omits a great deal of information, chiefly the characterization of service and reason for discharge, thus the unedited ("long") copy is generally desired by veterans' organizations, employers, and law enforcement agencies alike.
Service members are given the option of accepting the edited, unedited or both copies upon separation.
The most important copy of the DD 214 for the individual is the "Member 4" copy. It is the standard form needed to obtain benefits such as GI Bill or government employment priority.
The "Service 2" copy contains information as to the nature and type of discharge, and the re-enlistment code. This code is used to determine whether or not the service member can go back into the service. For unemployment benefits, veterans affairs benefits, as well as for several other services, the "Member's Copy 4" is usually needed. An identical copy to the "Service 2", the "Member 4", is provided directly to the service member upon release from active duty. The military will not provide a replacement "Member's Copy 4" (it is the service member's personal copy) and any request for a replacement is always honored by providing a "Service 2" copy.
Other versions of the DD Form 214 include the "Member 1" (deleted version), "Service 7 & 8" (carbon copies of the "Service 2"), "Veterans Affairs 3" (sent directly to the Department of Veterans Affairs), and "Department of Labor 5" (provided directly to the United States Department of Labor).
Electronic Cost-Free Copy of DD-214
eBenefits, a web portal managed jointly by the United States Department of Veterans Affairs (VA) and the United States Department of Defense (DoD) provides Service members with free electronic copies of their Official Military Personnel File, including their DD Form 214. Electronic copies will be provided within 48 hours from the time of request. In order for a Service member to request his/hers DD-214 in eBenefits, he/she must have an eBenefits Premium Account ( DS Logon Level 2).
Paper Cost-Free Copy of DD-214
The National Personnel Records Center is the government agency tasked with replacing lost and destroyed DD Form 214s upon request from a veteran. Requested copies are mailed from the Military Personnel Records Center. Most veterans who separated from their service generally pre-1992 can obtain their DD 214 from the National Personnel Records Center, ("NPRC"). The NPRC has two distinct tracks available to obtain records for veterans. The first is for the veteran to submit a Department of Defense Standard Form 180 ("SF180") to the facility via mail or fax. The second is to appear in-person at the facility. The National Archives also maintains a list of independent researchers who will physically visit the St. Louis facility to request records in person.
The DD Form 215 ("Correction to DD Form 214, Certificate of Release or Discharge from Active Duty") is used to correct errors or additions to a DD Form 214 discovered after the original had been delivered and/or distribution had been made. It is distributed in the same manner as the DD Form 214.
A DD Form 214/215 is prepared in eight copies and distributed as follows:
- Copy 1 – Service Member
- Copy 2 – Service Personnel File
- Copy 3 – United States Department of Veterans Affairs
- Copy 4 – Member (if initialed in Block 30)
- Copy 5 – United States Department of Labor
- Copy 6 – State Director of Veteran Affairs
- Copy 7 & 8 – Distributed in accordance with Military Service Department directions (shredded and retain)
- eBenefits Site Tour. YouTube. 17 October 2012.
- How to Get a DS Logon for eBenefits. YouTube. 9 May 2014.
- How To Acquire Your DD214, Military Separation Records. YouTube. 12 May 2014.
- DD214 Expedite
- How to obtain an eBenefits Premium Account (DS Logon Level 2)
- How to obtain your free electronic DD-214 in eBenefits
- eBenefits Homepage
- SPN and Separation Codes
- Reenlistment Codes
- National Personnel Records Center
- How to get copies of Military Service Records (e.g.,: DD 214/DD 215) - National Archives
- Separation Program Designator (SPD) Codes (PDF)
- Army Regulation 635-5 Separation Documents
- Make a DD-214 throw blanket