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Document imaging is an information technology category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including microfilm, on demand printers, facsimile machines, copiers, multifunction printers, document scanners, computer output microfilm (COM) and archive writers. Document Imaging means the conversion of paper files (of any size or description) or microfilm / fiche to digital images.
Document imaging is a part of enterprise content management. In the early days of content management technologies, the term "document imaging" was used interchangeably with "document image management" as the industry tried to separate itself from the micrographic and reprographic technologies.
In the late 1980s, a new document management technology emerged: electronic document management. This technology was built around the need to manage and secure the escalating volume of electronic documents (spreadsheets, word-processing documents, PDFs, e-mails) generated in organizations.
Identity document scanning
Customer identity document scanning and storage is used for the purpose of age verification, identifying barred members and identifying individuals to the authorities in the case of criminal incidents. They are typically used at nightclubs, casinos and music venues.
United Kingdom nightclubs
UK licensing authorities are increasingly requiring nightclubs to scan and retain clubbers' ID details. Privacy and data security concerns have been raised by customers and the protest group NO2ID. For example, Clubscan was an ID card scanning system invented invented in 2003. It took scanned images of nightclub patrons' ID documents and stored their personal details, for the purpose of age verification, identifying barred members and identifying individuals to the authorities in the case of criminal incidents. Clubscan is now discontinued and replaced by SCAN NET (the Safer Clubbing At Night Network) and serving over 1200 connected venues in the UK.
Proof of delivery (POD)
POD receipt can be generated into a digital image and full POD status report is generated into an excel spreadsheet. With e-retrieval of shipping documents, basic functions are dimensionalized, and newly streamlined administrative operations suddenly become a very strategic step in a business model.
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- Mike Urban (April 2, 2013). "Concerns grow over the rise of compulsory ID scanning in pubs, clubs and venues". Brixton Buzz. Retrieved January 25, 2017.
- John Ozimek (24 April 2009). "Private ID scans leave fetish club-goers feeling exposed". The Register. Retrieved May 17, 2009.
- Kate Bevan (16 May 2009). "Private kinks, public exposure". The Guardian. Retrieved May 17, 2009.
- Art Zipkin, DDC FPO, http://ddcfpo.com/solutions/pod-retrieval