Form letter

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A form letter is a letter written from a template, rather than being specially composed for a specific recipient. The most general kind of form letter consists of one or more regions of boilerplate text interspersed with one or more substitution placeholders.

Although form letters are generally intended for a wide audience, many form letters include stylistic elements or features intended to appear specifically tailored to the recipient. For example, they might be signed by autopen and use features such as mail merge, which automatically inserts the names of the individual recipients.


Form letters are often used as replies from people who get large amounts of correspondence, such as celebrities or politicians.

Other form letters are used to notify candidates as part of an application process, such as acceptance or rejection letters from publishing companies, governing bodies, colleges, universities or prospective employers.

In the US, the administration of president Obama used form letters to send condolences to the families of killed servicemembers.[1]


  1. ^ Joel Eisenbaum (9 October 2012). "Father of fallen Marine upset by president's letter". KPRC. Retrieved 23 June 2013. 
    Perry Chiaramonte (2 September 2012). "Veterans group vows to get to the bottom of 'autopen-gate'". Fox News. Retrieved 23 June 2013. 

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