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GS1 EDI is a set of global electronic messaging standards for business documents used in Electronic Data Interchange (EDI). The standards are developed and maintained by GS1.[1] GS1 EDI is part of the overall GS1 system, fully integrated with other GS1 standards, increasing the speed and accuracy of the supply chain. Examples of GS1 EDI standards[2][3] include messages such as: Order, Despatch Advice (Shipping Notice), Invoice, Transport Instruction, etc. The development and maintenance of all GS1 standards is based on a rigorous process called the Global Standard Management Process (GSMP). GS1 develops its global supply chain standards in partnership with the industries using them. Any organization can submit a request to modify the standard. Maintenance releases of GS1 EDI standards are typically published every two years, while code lists can be updated up to 4 times a year.


GS1 developed the following sets of complementary EDI standards:

  • GS1 EANCOM[4][5][6] - a subset of UN/EDIFACT, which comprises a set of internationally agreed UN standards, directories and guidelines for EDI. EANCOM is fully compliant to UN/EDIFACT.
  • GS1 XML[7][8][9] - a GS1 set of electronic messages developed using XML, a language designed for information exchange over internet. GS1 XML is based on UN/CEFACT Core Component Technical Specification (CCTS) and UN/CEFACT Modeling Methodology (UMM).
  • GS1 UN/XML[10] - GS1 has also developed its own profiles of four UN/CEFACT XML standards (Cross Industry Order, Order Response, Invoice and Despatch Advice), which are fully compliant with UN/XML.

These groups of standards are being implemented in parallel by various users, GS1 supports and maintains all of them. GS1 EDI standards are designed to work together with other GS1 standards for the identification and labeling of goods, locations, parties and packages. This means that the information and product flows can be combined to provide business with tool enabling traceability, visibility and safety. In EDI, it is essential to unambiguously identify products, services and parties involved in the transaction. In GS1 EDI standard messages, each product, party and location is identified by a unique GS1 identification key,[11] e.g.:

Using the GS1 ID Keys enables master data alignment between trading partners before any trading transaction takes place. This ensures data quality, eliminates errors and removes the need to send redundant information in electronic messages (such as product specifications, party addresses, etc.).

Collaboration with other global standard organizations and industry associations[edit]

GS1 EDI standards are developed based on other global standards, such as:

  • ISO – e.g. code lists re-use
  • UN/CEFACT – global methodologies applied, EDIFACT is a base for GS1 EANCOM standard
  • W3C – XML syntax

User companies are involved in the development of GS1 standards, either directly or via industry associations, such as The Consumer Goods Forum.[12]

Implementation of GS1 EDI standards[edit]

GS1 EDI standards are globally used by companies and organizations from different sectors and applied in various processes like Retail Up- and Downstream,[13] Transport and Warehouse Management,[14][15] Healthcare,[16][17][18] Defense, Finance, Packaging (collaborative artwork development), Cash Handling,[19] public administration[20] and much more.[21][22]

See also[edit]


  1. ^ GS1 Official website Archived 2009-07-03 at the Wayback Machine Retrieved on 2015-12-18.
  2. ^ GS1 EDI Retrieved on 2015-12-18
  3. ^ “GS1 EDI standards”, Sandfield Archived 2015-12-08 at the Wayback Machine Retrieved on 2015-11-30
  4. ^ GS1 EANCOM Retrieved on 2015-12-18
  5. ^ “What is EANCOM”, EDI Plus Archived 2021-05-20 at the Wayback Machine Retrieved on 2015-11-30
  6. ^ eBusiness-Praxis für den Mittelstand. EANCOM, Prozeus Archived 2017-07-22 at the Wayback Machine Retrieved on 2015-11-30
  7. ^ GS1 XML Retrieved on 2015-12-18
  8. ^ eBusiness-Praxis für den Mittelstand. GS1 XML, Prozeus Archived 2017-07-22 at the Wayback Machine Retrieved on 2015-11-30
  9. ^ “Forum eStandard empfiehlt GS1-XML”, Industrie Anzeiger Archived 2016-03-04 at the Wayback Machine Retrieved on 2015-11-30
  10. ^ GS1 UN/XML Retrieved on 2015-12-18
  11. ^ GS1 Identification Keys Retrieved on 2015-12-18.
  12. ^ "Our Strategic Alliances”, The Consumer Goods Forum (TCGF) Retrieved on 2015-11-30.
  13. ^ Sammanställning av standarder och tillämpning för elektroniska affärer, Nätverket för Elektroniska Affärer Retrieved on 2015-11-30
  14. ^ Philips voorloper in standaardisatie logistieke interfaces", LogistiekProfs Retrieved on 2015-11-30
  15. ^ “Ikea spart Kosten ein. Erfreuliche Fortschritte”, Handelszietung Archived 2021-05-20 at the Wayback Machine Retrieved on 2015-11-30
  16. ^ “Perfect Order and Beyond, BD and Mercy/ROi Achieve Far-Reaching GS1 Standards Integration” Archived 2019-10-02 at the Wayback Machine Retrieved on 2015-11-30.
  17. ^ “BVMed“, EHEALTH Archived 2021-05-20 at the Wayback Machine Retrieved on 2015-11-30.
  18. ^ “First EDI (GS1 standard) invoice implemented in Dutch healthcare", Pharmaceutisch Weekblad Archived 2015-12-08 at the Wayback Machine Retrieved on 2015-11-30
  19. ^ “Cash EDI”, Bundesbank Archived 2015-12-08 at the Wayback Machine Retrieved on 2015-11-30
  20. ^ “GS1 Resources”, Joinup - Share and reuse interoperability solutions for public administrations Retrieved on 2015-11-30
  21. ^ GS1 EDI Implementation Report - Executive Summary of results Retrieved on 2017-10-23.
  22. ^ GS1 EDI Implementation Report - Full report with detailed results Retrieved on 2017-10-23.

External links[edit]

  • GS1 EDI at GS1 website
  • [1] “Crossfire Cloud, EDI” Crossfire
  • [2] “EDI Document Standards” EDI Basics
  • [3] “A Survey and Analysis of Electronic Business Document Standards” Middle East Technical University (METU), Turkey