Microsoft OneNote

From Wikipedia, the free encyclopedia
  (Redirected from OneNote)
Jump to: navigation, search
Microsoft OneNote
Microsoft OneNote 2013 logo.svg
OneNote for Mac 2016 screenshot.png
OneNote 2016 running on OS X
Developer(s) Microsoft
Initial release 19 November 2003; 12 years ago (2003-11-19)
Stable release 2016 (16.0.4300.1000) / September 22, 2015; 4 months ago (2015-09-22)
Operating system Microsoft Windows,[1] OS X,[1] Android,[2] iOS,[3][4] Windows Phone
Type Notetaking software
License Freeware[1][2][3][4]

Microsoft OneNote is a computer program for free-form information gathering and multi-user collaboration. It gathers users' notes (handwritten or typed), drawings, screen clippings and audio commentaries. Notes can be shared with other OneNote users over the Internet or a network. OneNote is available as a part of Microsoft Office and Windows 10. It is also available as a free standalone application for Windows, OS X, Windows RT, Windows Phone, iOS and Android.[5] A web-based version of OneNote is provided as part of OneDrive or Office Online and enables users to edit notes via a web browser.


In OneNote, users can enter typed text via keyboard, create tables, and insert pictures. However, unlike a word processor, users can write anywhere on a virtually unbounded document window by just clicking there. Also, users do not need to explicitly save their work – OneNote saves data automatically as the user works.

OneNote saves information in pages organized into sections within notebooks. The interface provides an electronic version of a tabbed ring-binder, into which the user can directly make notes and gather material from other applications. OneNote notebooks collect, organize, and share possibly unpolished materials – as compared to word processors and wikis, which usually target publishing in some way. The difference shows in certain OneNote features and characteristics:

  • Pages can be arbitrarily large
  • Bitmap images can be inserted without loss of quality
  • There is no enforced uniform page layout or structure

Users can move pages within the binder and annotate them with a stylus or word-processing or drawing tools. Users may add embedded multimedia recordings and web links.

While OneNote commonly runs on laptops or desktop PCs, additional features support pen-enabled tablet computers, in environments where pen, audio, or video notes are more appropriate than an intensive use of keyboard.

OneNote integrates search features and indexing into a free-form graphics and audio repository. It can search images (e.g., screen captures, embedded document-scans, photographs) for embedded text-content. It also searches "electronic ink" annotations as text, and phonetically searches audio recordings on a text key. It can replay audio concurrently with notes taken during the recording.

Its multi-user capability allows offline paragraph-level editing with later synchronization and merging. This facilitates collaboration among workgroups members who are not always online. More than one person can work on the same page at the same time—using OneNote as a shared whiteboard environment.

On March 17, 2014, Microsoft released the OneNote cloud service API that enables third-party application developers to integrate the service into their apps. The API runs on Microsoft’s globally available cloud, and sends data from applications into the user's OneDrive. While the service stores the data in the OneNote notebook, it can also do things like running Optical Character Recognition on images and rendering webpages as snapshot-images.[5][6]

Microsoft also announced a number of new features in OneNote that use the service API:

  • OneNote Clipper: It is a browser bookmarklet that uses the OneNote service API and enables users to save a screenshot of a webpage to OneNote along with the link. The text in the screenshot is made searchable using Optical Character Recognition.[7]
  • Email to OneNote: It enables users to send emails to the address from pre-specified email IDs to have the contents of the email saved to OneNote.[8]
  • Office Lens: A free app for Windows Phone for capturing images of documents and whiteboards. Office Lens automatically trims, enhances and makes the pictures readable. It also cleans up glares and shadows and auto-corrects colors. Pictures are saved to OneNote and also to the camera roll. The text is recognized using Optical Character Recognition and can be searched and edited.[9] Similar functionality is available in OneNote apps for iOS and Android and will be built-into Windows 10.

File format[edit]

A OneNote Notebook is stored as a folder of "section" files that have the .one extension.[10] Microsoft upgraded the file format twice after it introduced OneNote 2003—first in OneNote 2007, then again in OneNote 2010.[11] OneNote 2003 files can be opened by both OneNote 2007 and OneNote 2010 in read-only mode, and subsequently upgraded to the later versions of the file format.[12][13] OneNote 2010 can read and write OneNote 2007 file formats. It can also convert back and forth between the 2010 and the 2007 formats.[13]

Microsoft has documented the OneNote file format. It is an open file format file that allows for the storage of attachments such as pictures, video, etc. inside a single binary file.[10][14][15]

OneNote file format is also supported by Outline - note-taking app for iPad and Mac. Outline can open, edit and save notebooks in OneNote file format.

Platform support[edit]

OneNote Mobile 2013 on Windows Phone 8

OneNote supported Windows Live Mesh for cloud-based storage and synchronization of OneNote files that lets any OneNote client view and edit them, including Office Online, prior to Microsoft discontinuing the Live Mesh service.[16] OneNote 2007 also supports simultaneous editing with no locking of shared OneNote documents by multiple users when the document is stored in a shared folder, OneDrive or Dropbox.[17]

OneNote is also available for mobile phones. A mobile OneNote version is included in the Office Hub on Windows Phone. This version supports notebooks stored locally on the phone, or synchronized with a remote copy on OneDrive or SharePoint. Notes created by OneNote for Windows Phone 7 cannot be opened with OneNote 2007. OneNote Mobile is also built into Windows Mobile Professional 6.1. OneNote Mobile for older Windows Mobile smartphones and pocket PCs is included with OneNote 2007. OneNote is available on Symbian as part of Microsoft Apps.[18] Microsoft has released a stand-alone OneNote app for iOS[19] and Android, which are each free for up to 500 notes. Beyond 500 notes, a paid upgrade is available. On July 1, 2013, Microsoft release version 2 of its app for iPad, containing significantly updated features, to correspond more closely to those available on the Windows platform. On August 19, 2014, Microsoft released Android for tablets that includes handwriting support and touch-friendly navigation.

A Windows Store version of OneNote (formally known as OneNote MX) is available for Windows 8 and RT, using OneDrive as a storage place. It is optimized for use on tablets by implementing a unique radial context menu and invoking operating system's tablet-specific functionality.[20]

On March 17, 2014, Microsoft released OneNote for Mac. It is compatible with Mac OS X 10.9 and above and can be downloaded for free from the Mac App Store.[21] Microsoft also made OneNote 2013 for Windows desktop available for free. OneNote for Windows and Mac are both based on a freemium model. Premium features such as SharePoint support, version history and Outlook integration were previously available only to Office 365 and Office 2013 customers,[5][22] but on February 13, 2015, Microsoft removed all feature restrictions from the programs, essentially making the program completely free to use.[23]

Microsoft OneNote has become an integral part of Windows 10 and its mobile phone counterpart, with features that bring the app more in line with its iPhone/iPad and Android counterparts.


Christopher Dawson reviewed OneNote 2010, titling his favorable review "OneNote is Office 2010's killer app in education".[24] He speculated that the app would be particularly useful as a tool for student notetaking.

Version history[edit]

Microsoft OneNote 2010 with an open side note

All release dates pertain general availability. Release to manufacturing is usually two or three months in advance.

Product release or event Release date[25]
First Public Announcement November 17, 2002
OneNote 2003 November 19, 2003
OneNote 2007 January 27, 2007
OneNote 2010[26] July 15, 2010
OneNote 2013 January 29, 2013
OneNote 2016 September 22, 2015[27]

See also[edit]


  1. ^ a b c Protalinski, Emil (13 February 2015). "Microsoft makes OneNote for Windows completely free by removing all feature restrictions". VentureBeat. 
  2. ^ a b "Microsoft OneNote". Android Market. Google. Retrieved 1 March 2012. 
  3. ^ a b "Microsoft OneNote". App Store. Apple Inc. Retrieved 1 March 2012. 
  4. ^ a b "Microsoft OneNote for iPad". App Store. Apple Inc. Retrieved 1 March 2012. 
  5. ^ a b c "OneNote now on Mac, free everywhere, and service powered". Office Blogs. Microsoft. 17 March 2014. Retrieved 17 March 2014. 
  6. ^ "Getting started with the OneNote service API". Office Dev Center. Microsoft. Retrieved 25 March 2014. 
  7. ^ "Clip the web, right to OneNote". Microsoft. Retrieved 25 March 2014. 
  8. ^ "Email Settings". Retrieved 25 March 2014. 
  9. ^ "Office Lens". Microsoft. Retrieved 25 March 2014. 
  10. ^ a b "[MS-ONE]: OneNote File Format Specification". MSDN. Microsoft. 10 June 2011. Retrieved 29 September 2011. 
  11. ^ "Error message when you try to open a OneNote 2007 or 2010 file in OneNote 2003: "This section is from a later version of One Note and cannot be opened" (Revision 4.0)". Support. Microsoft. 12 September 2011. Retrieved 29 September 2011. 
  12. ^ Rasmussen, David (8 October 2006). "Why the OneNote 2007 and 2003 file format are different". David Rasmussen's Blog (Microsoft). MSDN Blogs. Retrieved 2 September 2011. 
  13. ^ a b "About file format changes in OneNote 2010". Microsoft Office website. Microsoft. Retrieved 29 September 2011. 
  14. ^ "[MS-ONESTORE]: OneNote Revision Store File Format Specification". MSDN. Microsoft. 10 June 2011. Retrieved 29 September 2011. 
  15. ^ "OneNote 2010: XML Schema Definition (XSD) File". Download Center. Microsoft. 13 September 2011. Retrieved 29 September 2011. 
  16. ^ "Office Online". Retrieved 2011-09-02. 
  17. ^ DavidRas (2006-06-29). "Sharing using USB drives". Retrieved 2011-09-02. 
  18. ^ Blandford, Rafe (8 September 2011). "Microsoft Business Apps for Symbian Belle". All About Symbian. Retrieved 10 July 2013. 
  19. ^ "Microsoft OneNote App for iPhone and iPod free for limited time". 
  20. ^ "Microsoft's Lync and OneNote apps for Windows 8, Windows RT now in Windows Store". ZDNet. Retrieved 14 March 2013. 
  21. ^ "Introducing OneNote for Mac". Office Blogs. Microsoft. March 17, 2014. 
  22. ^ Sinha, Robin. "Microsoft releases OneNote for Mac, makes it free on all platforms". NDTV. Retrieved 25 March 2014. 
  23. ^ Corob, Brad (13 February 2015). "OneNote is now (even more) free!". Office Blogs. Microsoft. Retrieved 27 March 2015. 
  24. ^ Dawson, Christopher (May 12, 2010). "OneNote is Office 2010's killer app in education". ZDNet. 
  25. ^ "Microsoft OneNote Life-cycle Information". Retrieved 2011-10-25. 
  26. ^ DavidRas (2009-07-14). "OneNote 2010 What's new". Retrieved 2011-09-02. 
  27. ^ "Office 2016 for Mac is available now". Macworld UK. Retrieved 2015-10-08. 

Further reading[edit]

  • Pratley, Chris (30 January 2004). "OneNote genesis". Chris Pratley's Office Labs and OneNote Blog. Microsoft. Retrieved 9 March 2013. 

External links[edit]