Wikipedia:Meetup

Shortcuts: WP:MEET WP:MEETUP WP:MEETUPS

Regular (or more spontaneous) face-to-face meetings of Wikipedians take place in cities around the world. This page is used as a starting point for Wikipedians organising meetups, and subpages are used for finalising the details once a meetup has been agreed. For meetings in other languages/places please use the interlanguage links from this page.

Cities and countries hosting meetups around the world[edit]

Projects & events[edit]

WikiConference USA 2015

Projects & initiatives[edit]

International[edit]

WikiCon (WikiConference/WikiConvention)

Categories[edit]

Future meetups[edit]

Play media

the Art and Feminism Wikipedia Edit-a-thon, in Chicago on February 1, 2014

Play media

Video narrated by User:Jimbo Wales which can be used to promote meetups.

Scheduled future meetups[edit]

Wikipedia Meetups

January 2016 +/-

London 101	January 10, 2016 (2016-01-10)
Women in Red 6 (Women in Music)	January 10-31, 2016
Seattle	January 12, 2016 (2016-01-12)
Perth 23	January 15, 2016 (2016-01-15)
Translation Studies Meetup, in Tarragona, Spain, Lisbon, Portugal, or on-line	January 15, 2016 (2016-01-15)
Wikipedia Day 15 NYC @ NYU	January 16, 2016 (2016-01-16)
Wikipedia Day 15 Seattle @ UW	January 16, 2016 (2016-01-16)
Oxford 35	January 17, 2016 (2016-01-17)
MIT Libraries edit-a-thon	January 22, 2016 (2016-01-22)
Manchester 32	January 23, 2016 (2016-01-23)
ICI 7	January 23, 2016 (2016-01-23)
Ahmedabad 7	January 24, 2016 (2016-01-24)
East London 4	January 26, 2016 (2016-01-26)
Writing Black History at MIT Libraries edit-a-thon	January 29, 2016 (2016-01-29)
15/events/Nashik, India	January 29, 2016 (2016-01-29)
February 2016 +/-
AfroCROWD @ Schomburg Center	February 6, 2016 (2016-02-06)
Hitchin 1	February 7, 2016 (2016-02-07)
London 102	February 14, 2016 (2016-02-14)
WikiWednesday NYC (February)	February 17, 2016 (2016-02-17)
Black History Month @ Do Space Omaha	February 20, 2016 (2016-02-20)
Oxford 36	February 21, 2016 (2016-02-21)
Wooster Women's, Gender, and Sexuality Studies	February 22, 2016 (2016-02-22)
Liverpool 18	February 27, 2016 (2016-02-27)
Full Meetup Calendar

Procedure and advice[edit]

Create the page
- Use or create a sub page of Wikipedia:Meetup to organize the meeting.
- Make it easy to sign up, with simple subsections like Likely attendees, Possible attendees and Regrets for signup lists, as at Meetup/NYC.
- See Wikipedia Meetups - A design pattern catalogue for advice about Locations, Timing, People, and Topics.

Attract attendees
- Solicit invitations of geographically local Wikipedia users.
- Create a geonotice request.
- Create a list of Wikipedians interested in future and regular meetups for a given location where they can sign up (alternatively, userboxes with corresponding categories can be used).
  - Use an info box like {{Wikipedia:Meetup/Melbourne/Invite}} for mass invitations.
- Use other media outside of Wikipedia to advertise to non-Wikipedia users
  - Post a notice at the relevant page of wikipedia.meetup.com
  - Post a couple of notices on Craigslist (free).
  - Word of mouth is always an option.
- Don't be afraid to spam people: Make a big list like Meetup/NYC/Invite list from all people who have ever expressed interest in attending a meetup, as well as all people in categories like Category:Wikipedians in Philadelphia, the Philadelphia userbox and other regional categories.
  - Don't manually post notices to all the editors who are listed in a geographical category. Simply post a request at WP:BOTREQ, asking for a bot owner to have a bot deliver the (specified) message to everyone in the category.
- Place notices at talk pages like Wikipedia talk:WikiProject Philadelphia and even Talk:Philadelphia.
- Contact your local chapter - if you have one - who will be able to contact people in the local area, or help you in other ways.

Organize event
- Organize location
- Organize eating arrangements
- Settle on a definite time and place, and don't change it. If someone is just bold, people will know about the date a few weeks in advance (instead of a couple of days), which will make planning easier for individuals. Getting input from everyone is good, but you don't need a formal vote on everything, which can delay the process.
- Consider whether you want any sort of agenda for the meetup (like a discussion on a specific topic, or forming a local chapter).