Clearing house (finance)

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For other uses of this term, see Clearing house

A clearing house is a financial institution organized by banks to exchange checks (English "cheques") and payments. It should not be confused with central counterparty clearing (CCP) which also provides clearing services, but very differently by taking on the settlement risks of the counterparties (member banks and broker-dealers).

Clearing houses were formed to facilitate transactions among banks. Imagine a city with ten banks. Clients of each bank deposit checks daily drawn on any of the ten banks. Those drawn on the same bank as the depositor are easily processed. But checks drawn on the other banks need to be presented to each bank in order to receive payments. All ten banks might have messengers taking checks to the others, and waiting for payment. That would be long and cumbersome. Clearing houses solve this problem.

History[edit]

England[edit]

With the development of cheques in England in the 1600s it was customary to return the cheque to the issuing bank for payment. However as cheque usage grew some customers would deposit a cheque with their own bank who would arrange for it to be returned to the issuing bank for payment.

Until around 1770 an informal exchange of cheques took place between London banks. Clerks of each bank visited all of the other banks to exchange cheques, whilst keeping a tally of balances between them until they settled with each other. Daily cheque clearings began around 1770 when the bank clerks met at the Five Bells, a tavern in Lombard Street in the City of London, to exchange all their cheques in one place and settle the balances in cash.[1] The first organization for clearing cheques was the "Bankers' Clearing House," established in London in the early 19th century. It was founded by Lubbock's Bank on Lombard Street in a single room where clerks for London banks met each day to exchange cheques and settle accounts. In 1832 Charles Babbage, who was a friend of a founder of the Clearing House, published a book on mass production, The Economy of Machinery and Manufactures, in which Babbage described how the Clearing House operated:[2]

"In a large room in Lombard Street, about 30 clerks from the several London bankers take their stations, in alphabetical order, at desks placed round the room; each having a small open box by his side, and the name of the firm to which he belongs in large characters on the wall above his head. From time to time other clerks from every [banking] house enter the room, and passing along, drop into the box the cheques due by that firm to the house from which this distributor is sent."

Beginning at 5 pm, a clerk for each debtor bank was called to go to a rostrum to pay in cash to the Inspector of the Clearing House the amount their bank owed to other banks on that day. After all of the debtor clerks had paid the Inspector, each clerk for the banks that were owed money went to the rostrum to collect the money owed to their bank. The total cash paid by the debtor banks equaled the total cash collected by the creditor banks. On the rare occasions when the total paid did not equal the total collected, other clerks working for the Inspector would examine the paper trail of documents so that the numerical errors could be found and corrected.[3]

Jumping forward several centuries, the Cheque and Credit Clearing Company is the United Kingdom's clearing house.

United States[edit]

The Suffolk Bank opened the first clearing house in 1818 in Boston, and one was incorporated in New York in 1850.[4] A clearing house for bankers was opened in Philadelphia in 1858.[5]

The Americans improved on the British check clearing system and opened a bankers' clearing house in the Bank of New York on Wall Street, New York in 1853. Instead of the slow London procedure in which each bank clerk, one at a time, stepped up to an Inspector's rostrum, in the New York procedure two bank clerks from each bank all worked simultaneously. One clerk from each bank sat inside a 70 foot long oval table, while the second clerk from each bank stood outside the table facing the other clerk from the same bank.[6] Each of the outside clerks carried a file box. When the manager signaled, all of the outside clerks stepped one position to the left, to face the next seated clerks. If a seated clerk represented a bank to which money was owed or from which money was receivable, the net amount of cash would change hands, along with checks and paper documents.

Thus several such transactions could be conducted simultaneously, across the oval table. When the manager signaled again, this procedure was repeated, so that after about six minutes, the clerks had completed all their assigned transactions and were back to their starting locations, and holding exactly the amount of cash their papers said they should be holding. Clerks were fined if they made errors and the amount of the fine increased rapidly as time passed.[6][7]

The Federal Reserve System was established in the United States in 1913 to act as a central, well-capitalized clearinghouse. This prevented occasional panics where banks would refuse to deposit cheques due to uncertainty about the solvency of the drawing bank. The Federal Reserve can physically accept and transport cheques.[8]

Definition[edit]

Cheque sample for a fictional bank in Canada showing the MICR encoding used during clearing to route the cheque to the appropriate bank

Cheque clearing (or check clearing in American English) or bank clearance is the process of moving a cheque from the bank in which it was deposited to the bank on which it was drawn, and the movement of the money in the opposite direction. This process is called the clearing cycle and normally results in a credit to the account at the bank of deposit, and an equivalent debit to the account at the bank on which it was drawn. If there was not enough funds in the account when the cheque arrived at the issuing bank, the cheque would be returned as a dishonoured cheque marked as non-sufficient funds.[9]

Automation[edit]

Check Processing[edit]

As volume grew, more efficient sorting methods were needed. Approaching the 1940s, two popular methods were Sort-A-Matic and Top Tab Key. Sort-A-Matic involved a set of metal or leather dividers numbered 00 through 99. Checks would be sorted by hand according to the first two digits. The cheques would be removed, and each stack sorted into the same dividers by the third and fourth digits. The process was iterated until the cheques were completely sorted. Top Tab Key used a physical mechanism: holes were punched in the top of each cheque representing the values of various digits, and metal keys used to physically move them until sorted.

Magnetic ink character recognition (MICR) was developed and commercialized in the 1950s. It enabled computers to reliably read routing and account numbers and made sorting of paper checks automated.

Electronic clearance[edit]

Cheque truncation was introduced in various countries, starting the 1990s, to allow electronic images to be made of physical cheques, for electronic clearance.

These changes made it possible for businesses and consumers to deposit cheques without delivering them to their own banks. In the procedure known as remote deposit, a depositor would make an image of the physical cheque with a smartphone or other device, and attach the image to a deposit. The depositing bank would use the cheque image in the normal electronic clearance process, though in this case MICR data is not available.

Electronic Payments[edit]

As the automation of check processing improved, ideas arose to provide fully electronic payments, obviating the need for paper. Two methods were developed: the Automated Clearing House (ACH) for smaller payments which complete in two business days, and Clearing House Interbank Payments System (CHIPS) for larger value same day payments.

"In 1974, ACH Associations from California, Georgia, New England and the Upper Midwest region formed NACHA within the American Bankers Association. Following that, the initial ACH rules were approved, which made Prearranged Payment and Deposit or Direct Deposit, the first ACH transaction type, effective. By 1978, it was possible for two financial institutions located anywhere in the U.S. to exchange ACH payments under a common set of rules and procedures."[10] "The automated clearinghouse (ACH) system is a nationwide network through which depository institutions send each other batches of electronic credit and debit transfers. The direct deposit of payroll, social security benefits, and tax refunds are typical examples of ACH credit transfers. The direct debiting of mortgages and utility bills are typical examples of ACH debit transfers. While the ACH network was originally used to process mostly recurring payments, the network is today being used extensively to process one-time debit transfers, such as converted check payments and payments made over the telephone and Internet."[11]

"CHIPS is the largest private-sector U.S.-dollar funds-transfer system in the world, clearing and settling an average of $1.5 trillion in cross-border and domestic payments daily. It combines best of two types of payments systems: the liquidity efficiency of a netting system and the intraday finality of a RTGS."[12] Organized in 1970 by eight New York banks who were members of the Federal Reserve system, CHIPS competes with the Federal Reserve for high value payments. Until 2001, CHIPS settled at the end of the day, but now provides intraday payment finality through a real-time system.[13]

References[edit]

  1. ^ Nevin and Davis, The London Clearing Banks, (1970) pp.40-41
  2. ^ Campbell-Kelly, page 20
  3. ^ Matthews, Philip W (1921). Bankers' clearing house: what it is and what it does. Banker's Library. Pitman. 
  4. ^ U.S. House of Representatives Banking and Currency Reform Hearings of the Subcommittee of the Committee on Banking and Currency, January 7, 1913, Part 1, Statements of A. Barton Hepburn, Victor Morawetz and Paul M. Warburg (1913) Washington, D.C.: Government Printing Office, p.388
  5. ^ Blanchard, C. (Ed.) The Progressive Men of the Commonwealth of Pennsylvania (Vol. 2) (1900) Logansport, Indiana: A.W. Bowen & Co., p. 873
  6. ^ a b Campbell-Kelly, page 21
  7. ^ Campbell-Kelly, Martin (October 2010). "Victorian Data Processing". Communication of the ACM. 53 (10): 19–21. 
  8. ^ "Check Services Offerings". Retrieved 2013-03-27. 
  9. ^ "what is check clearing? - definition". Business Directory. Retrieved August 21, 2014. 
  10. ^ "The Evollution of a Strong ACH Network". NACHA. Retrieved 5 April 2017. 
  11. ^ "Automated Clearing House Services". The Federal Reserve. Retrieved 5 April 2017. 
  12. ^ "CHIPS". The Clearing House Association. Retrieved 5 April 2017. 
  13. ^ "CHIPS". Federal Reserve Bank of New York. Retrieved 5 April 2017. 

See also[edit]