Journal entry

From Wikipedia, the free encyclopedia
Jump to navigation Jump to search

A journal entry is the act of keeping or making records of any transactions either economic or non-economic.

Transactions are listed in an accounting journal that shows a company's debit and credit balances. The journal entry can consist of several recordings, each of which is either a debit or a credit. The total of the debits must equal the total of the credits, or the journal entry is considered unbalanced.

Journal entries can record unique items or recurring items such as depreciation or bond amortization. In accounting software, journal entries are usually entered using a separate module from accounts payable, which typically has its own subledger, that indirectly affects the general ledger. As a result, journal entries directly change the account balances on the general ledger. A properly documented journal entry consists of the correct date, amount(s) that will be debited, amount that will be credited, narration of the transaction, and unique reference number (i.e. check number).[1]

We can better understand about the journal entries through examples. In real business to record the transactions and events and recurring items, we take help of accounting example. For example, ABC company has sold 1 laptop of $ 300 in a day on cash. It is simple journal entries cash account debit $ 300 and sales of Laptop account credit $ 100 and rules have followed what comes in business debit and revenue of business must credit. If the Accountant of DEF company has to pass the journal entries of sale of Fruits, above example helps. He only focus to change name of item, measure unit of quantity and date. Rest fundamental rules of journal entries will same. If learning the rules of journal entries is the skin of anybody, to learn journal entries example is its blood to get energy all time in the body. [2]


In order to record journal entries, one needs to have knowledge about-:

  1. Type of Accounts
  2. Golden Rules of Accounting
  3. Experience of Working
  4. Knowledge on debit and credit transactions of accounting

Type of accounts[edit]

There are three types of accounts in accounting:

  1. Personal account
  2. Real account
  3. Profit and Loss account

Personal accounts consist of all those accounts which are related to a person, business, firm, etc... There are also subtypes of personal account:

  1. Natural Personal Any person like Mohan Account, Ram account etc.
  2. Artificial Personal Any company or group of people like Microsoft account, Hindustan Petroleum account etc.
  3. Representative Personal this type of Personal a/c represents owner like. Capital a/c, drawings a/c etc.

Dr. the receiver. Cr. the giver.

For example: Mohan's account, Apple ltd. account etc. Capital account

Real accounts consist of all those accounts which are related to assets. Intangible assets are also considered as Real Accounts.

For example: Plant and Machinery account, Stock account etc.

Dr. What comes in. Cr. What goes out.

Profit and Loss account accounts consist of all those accounts which are related to expenses, losses, Income and Gains.

Dr. are all expenses and losses. Cr. are all income and gains.

For example: Rent account, wages account etc.

See also[edit]


  1. ^ "Accounting journal entries". Accounting Tools. 2019-02-25. Retrieved 2020-05-11.
  2. ^ "Journal Entries Examples". Accounting Education.