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YSoft SafeQ

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YSoft SafeQ
Developer(s)Y Soft Corporation
Stable release
v5 / 17 March 2014; 10 years ago (2014-03-17)
Written inJava and C#
Operating systemWindows Server 2003 and later (server side)
TypePrint management software
LicenseProprietary commercial software
Websitewww.safeq.com
As ofOctober 2014

YSoft SafeQ is a universal pull printing solution produced by Y Soft Corporation. YSoft SafeQ is a server based system that tracks, routes and restricts print, copy and scan jobs via a YSoft SafeQ server.

Features

YSoft SafeQ solution includes some important features:

  • Central overview of printing, copying and scanning operations, including detailed departmental chargeback.
  • Track printing costs and presents them in Excel, Web, PDF, or XML format
  • Automated report generation and distribution. Reports provide cost-related information that identifies potential bottlenecks and suggests ways to optimize the print environment
  • User awareness of traceability and authentication, reducing employee use of MFDs for private purposes.
  • Improve MFD (Multifunctional Device) usage efficiency by means of the follow-me function (also known as roaming print or pull printing)
  • Enable allocation of print and copy costs to individual projects. Project accounting provides the mechanism for invoicing costs to the customer’s clients
  • Custom rules for influencing printing behavior, with administrator-definable conditions, actions and notifications; actions include reject, redirect, convert to black-and-white and/or duplex, etc.
  • Custom scan workflows and scan routing with the possibility to enter document metadata while scanning (optional Scan Management module)
  • A distributed architecture with clustering support and centralized administration of the whole system from one web interface (YSoft SafeQ Private Cloud technology) [1]
  • Native support for printing from any LPR-compatible system, with native clients for Windows, Mac OS X and Linux
  • PayPal support

Software

YSoft SafeQ software was previously (YSoft SafeQ 4 version and older) separated into 3 editions - YSoft SafeQ Instant Edition, YSoft SafeQ Professional Edition, YSoft SafeQ Enterprise Edition. From YSoft SafeQ5 the licensing become modular and the license is obtained per device. The main modules are:

  • Authentication – User access to printers is secured. User has to authenticates at a YSoft SafeQ terminal (via PIN, card, username and password or combination) to unlock MFD for further use.
  • Chargeback – Allows users to be charged for any operation they perform on the MFD (print, copy, scan ) based on the applied price list. Also allows the use of multilevel billing codes.
  • Scan Management – User can use a predefined scanning workflows (such as scan to email/scan to folder/scan to script) and scan a document.
  • Reporting – Administrator and other authorized users can access comprehensive standard and management reports for the entire print environment. Administrator can set up automatic reports and define custom reports.
  • Print Roaming - User can print a job and release it at any printer in the YSoft SafeQ network. User can cancel, reprint, or mark print jobs as favorite. Shared queues feature enable users to collect each other's print jobs.
  • Mobile Print - User can send a print job from his/her mobile device via email or upload it via Mobile Print web interface and release it and, in combination with Print Roaming, release it on any printer in the YSoft SafeQ network.
  • Rule Based Print – Predefined rules can be automatically applied to users’ jobs when they are printed (for example: automatic conversion of print jobs to duplex or to B/W).

Hardware and Appliances

YSoft SafeQ hardware are developed and manufactured in Y Soft headquarters in Brno and Prague, Czech Republic. YSoft SafeQ hardware are separated into 4 sections - terminals, card readers, re-charging stations and appliance:

Terminal

  1. YSoft SafeQ Professional Terminal [2] This terminal includes color touch screen display with 480 x 272 pixel definition, 4-port 10/100 Mbit switch, Renesas SH-3 200 MHz processor, 64 MB memory, encrypted data transfer and card reader/PIN identification.
  2. YSoft SafeQ UltraLight Terminal [3] This terminal includes capacitive keypad, 2-port 10/100 Mbit switch, FreeScale Coldfire v2 processor, 64 MB memory, 512 kB Flash and card reader/PIN authentication.
  3. YSoft SafeQ Embedded Terminal

There are several YSoft SafeQ Embedded Terminals currently developed (see below) and they differ according to the MFD vendor. There are some other terminals in development and planned to be released.

  • YSoft SafeQ Konica Minolta OpenAPI Embedded Terminal [4]
  • YSoft SafeQ Ricoh ESA Embedded Terminal
  • YSoft SafeQ Xerox EIP Embedded Terminal [5]
  • YSoft SafeQ Fuji Xerox Apeos Embedded Terminal
  • YSoft SafeQ Sharp OSA Embedded Terminal [6]
  • YSoft SafeQ Océ OSP Embedded Terminal
  • YSoft SafeQ Toshiba Embedded Terminal

Card Reader

  • YSoft SafeQ USB card reader [7]
  • YSoft SafeQ Network card reader [8]
  • YSoft SafeQ EPA card reader

Re-charging Station

  • YSoft SafeQ Payment Machine [9]
  • YSoft SafeQ USB Recharging station - same technology as YSoft SafeQ USB card reader

Appliance

  • YSoft SafeQube

Y Soft developed YSoft SafeQ solution also as Plug & Play appliance and it is called YSoft SafeQube. YSoft SafeQube appliance solves the problems with server readiness at customer site, leasing software and installation complexity. This appliance is optimized for YSoft SafeQ solution and it eliminates the problem with server infrastructure in some smaller branches. YSoft SafeQ is pre-installed and pre-configured so it can be just connected and used.

Services

YSoft SafeQ solution is offered with several types of services that may be ordered through partner channel. These services include:

  • Software Support
  • SLAs
  • Installations
  • Hardware and Software Customizations, etc.

Distribution

YSoft SafeQ solution is distributed globally through Y Soft headquarters (Czech Republic) and Y Soft affiliated companies located in Hungary, Israel, United Arab Emirates, United States of America, Japan and Singapore. The latest distribution center of YSoft SafeQ solution is Australia after acquisition of Equitrac Systems of Australia.[10]

References

  1. ^ "YSoft SafeQ Private Cloud" (PDF). Retrieved 2013-04-21.
  2. ^ "YSoft SafeQ Professional Terminal". Retrieved 2012-10-21.
  3. ^ "YSoft SafeQ UltraLight Terminal". Retrieved 2012-10-21.
  4. ^ "YSoft SafeQ Konica Minolta Embedded Terminal". Retrieved 2012-10-21.
  5. ^ "YSoft SafeQ Xerox EIP Embedded Terminal". Retrieved 2014-03-08.
  6. ^ "YSoft SafeQ Sharp OSA Embedded Terminal" (PDF). Retrieved 2012-10-21.
  7. ^ "YSoft SafeQ USB Card Reader". Retrieved 2013-04-21.
  8. ^ "YSoft SafeQ Network Card Reader". Retrieved 2011-04-23.
  9. ^ "YSoft SafeQ Payment Machine". Retrieved 2013-04-21.
  10. ^ "Acquisition of Equitrac Systems of Australia". Retrieved 2013-07-21.
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