Wikipedia:Meetup/NYC/board meeting July 2017

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The Wiki NYC board held an all day strategy session and board retreat on July 1, 2017. The meeting was private for the board and their invited guests.

Event details[edit]

Transit details
  • Food: There will be coffee and bagels at 10:00 AM. A light lunch will be available (TBD).


Strategic planning facilitator

Chuck Bell is a programs director at Consumers Union, the policy and action division of Consumer Reports. He also serves on the board of Nonprofit Quarterly and has experience assisting nonprofit organizations with their governance. Chuck will be joining for part of our meeting to facilitate conversation about Wiki NYC's strategic plan. As preparation, please read the following two articles about planning.

WM NYC board members[edit]

The Board

Proposed Agenda[edit]

Objectives and strategy
Action Commitments blackboard notes
Facilitating while brainstorming mission and strategic plan
Organizing post it notes while brainstorming

Anyone add items here!

Must do items for discussion[edit]

Wikimedia Foundation expects Wiki NYC to produce a "mission statement", a "strategic plan", and an "annual plan". Some nonprofit organizations produce these with the help of a facilitator. Wiki NYC needs to produce these at the next board meeting. Possibly this can happen with a professional for up to 4 hours of the meeting. Possibly Wiki NYC’s board can make simpler drafts of these things to start.

Other issues which are perhaps easier and less time consuming[edit]

  • Mission Statement also as a deliverable, posted on Wiki. Not specifically called for in the APG, but strongly suggested as needed. Only need to review existing mission statement and expand/modify if necessary. Wikipedia:Meetup/NYC/About#Mission
  • Program reports from any board member
  • Confirm best practices for presenting and reporting a Wiki NYC event
  • Review of friendly space policy - what to do when you hear a complaint
  • Staff review - Sherry
  • Staff review - Joelle
  • Check in about hiring grant writer with special funds
  • Check in about commercially sponsored wiki workshops (like Alice’s presentation for a corporate Black History Month event)
  • Which global wiki programs are Wiki NYC commitments? A+F, Black History Month, LGBT+ History Month, etc.
  • Review the 2017-18 events calendar
  • How will Wiki NYC produce annual reports? (probably with a report in a template, updated yearly)
  • Board election in September - will anyone invite new potential board members? When should we start talking with them?
  • Insurance
  • Check in about WikiWednesday Salons - what works, what does not
  • Committee planning and membership, broader view
  • Vision statement

Perhaps more difficult and more time consuming[edit]

  • Metrics review
  • Partnerships review - review / draft list of all major Wiki NYC institutional partners
  • Committee review - review existing Wiki NYC organizational committees, including budget, governance, metrics and reporting, friendly space, travel
  • Richard as Wiki NYC president - exit interview
  • Plan for meeting Wikimedia Foundation governance and reporting requirements
  • Draft roles for chapter positions - keep reasonable
  • Branding

Actual agenda[edit]

Time What Who
10 am – 10:20 am Set Agenda All
10:20 - 12:15 Facilitation Chuck
12:15 - 1:15 SAPG Notes Pete
2:00-2:30 Concerns All
2:30-3:00 Budget Pete
3:00-3:15 NYBG Esther
3:15 - 3:30 Competencies Lane
3:30-3:45 Commercial Partnerships
3:45-4:00 Rexit Richard
4:00-4:30 Action items Lane
4:30 - 5:00
5:00 - 6:00 Next steps/Assignments All

Meeting minutes[edit]