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Postal code

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A postal code (also known locally in various English-speaking countries throughout the world as a postcode, post code, Eircode, PIN Code or ZIP Code [1]) is a series of letters and/or digits, sometimes including spaces or punctuation, included in a postal address for the purpose of sorting mail.

In February 2005, 117 of the 190 member countries of the Universal Postal Union had postal code systems.

Although postal codes are usually assigned to geographical areas, special codes are sometimes assigned to individual addresses or to institutions that receive large volumes of mail, such as government agencies and large commercial companies. One example is the French CEDEX system.

Terms

There are a number of synonyms for postal code; some are country-specific.

  • Postal code: The general term is used in Canada.
  • Postcode: This solid compound is popular in many English-speaking countries and is also the standard term in The Netherlands.
  • Eircode: The standard term in Ireland.
  • CAP: The standard term in Italy; CAP is an acronym for Codice di Avviamento Postale (Postal Expedition Code).
  • CEP:The standard term in Brazil; CEP is an acronym for Código de Endereçamento Postal (Postal Addressing Code).
  • PIN code / Pincode: The standard term in India; PIN is an acronym for Postal Index Number.
  • PLZ: The standard term in Germany, Austria and Switzerland; PLZ is an abbreviation of Postleitzahl (Postal code).
  • ZIP code: The standard term in the United States and the Philippines; ZIP is an acronym for Zone Improvement Plan.

History

1970s Soviet stamp promoting the use of postal codes

The development of postal codes reflects the natural evolution in which postal delivery grew more complicated as populations grew and the built environment became more complex. This process occurred first in large cities. The nucleus of a postal code idea thus began with postal district numbers (or postal zone numbers) within large cities. London was first subdivided into 10 districts in 1857, and Liverpool in 1864. By World War I or possibly earlier, such postal district or zone numbers existed in various European large cities. They existed in the United States at least as early as the 1920s, possibly implemented at the local post office level only (for example, instances of "Boston 9, Mass" in 1920 are attested[2][3]), although they were evidently not used throughout all major US cities (implemented USPOD-wide) until World War II.

By 1930 or earlier the idea of extending postal district or zone numbering plans beyond large cities to cover even small towns and rural locales was in the air. This was the concept that would create postal codes as we define them today. (The very name of US postal codes, "ZIP codes", reflects this evolutionary growth from a zone plan to a zone improvement plan [ZIP].) Modern postal codes were first introduced in the Ukrainian Soviet Socialist Republic in December 1932,[4] but the system was abandoned in 1939. The next country to introduce postal codes was Germany in 1941,[5] followed by Argentina in 1958, the United States in 1963[6] and Switzerland in 1964.[7] The United Kingdom began introducing its current system in Norwich in 1959, but completed the nationwide introduction in 1974 only.[8]

Presentation

Postal codes by country:
Numeric:
  3-digit
  4-digit
  5-digit
  6-digit
  7-digit
  8-digit
  9-digit
  10-digit
Alphanumeric:
  6-digit
  7-digit
  8-digit
  Postal codes not in use

Character sets

The characters used in postal codes are

Reserved characters

Postal codes in the Netherlands originally did not use the letters 'F', 'I', 'O', 'Q', 'U' and 'Y' for technical reasons. But as almost all existing combinations are now used, these letters were allowed for new locations starting 2005. The letter combinations SS, SD and SA are not used for historical reasons.

Postal codes in Canada do not include the letters D, F, I, O, Q, or U, as the OCR equipment used in automated sorting could easily confuse them with other letters and digits. The letters W and Z are used, but are not currently used as the first letter. The Canadian Postal Codes alternates between a letter and a number (with a space after the 3rd character) in this format: A9A 9A9[9]

In Ireland the eircode system uses the following letters only: A, C, D, E, F, H, K, N, P, R, T, V, W, X, Y while B, I, J, L, M, O, Q, S, U, Z are not used in codes.

This serves two purposes: to avoid confusion in OCR, but it also helps to avoid accidental double-entendre by avoiding the creation of word look-alikes as Eircode's last 4 characters are random.

Alphanumeric postal codes

Most of the postal code systems are numeric; only a few are alphanumeric (i.e. use both letters and digits). Alphanumeric systems can, given the same number of characters, encode many more locations. For example: with a 2 digit numeric code we could code 10 x 10= 100 locations. In contrast, with a 2 character alphanumeric code which uses 30 different characters, one has 30 x 30= 900 permutations.

The independent nations using alphanumeric postal code systems are:

Countries which prefix their postal codes with a fixed group of letters, indicating a country code, include Andorra, Azerbaijan, Barbados, Ecuador and Saint Vincent and the Grenadines.

Country code prefixes

ISO 3166-1 alpha-2 country codes were recommended by The European Committee for Standardization as well as the Universal Postal Union to be used in conjunction with postal codes starting in 1994,[11][12] but they have not become widely used. Andorra, Azerbaijan, Barbados, Ecuador, Latvia and Saint Vincent and the Grenadines use the ISO 3166-1 alpha-2 as a prefix in their postal codes.

In some countries (such as those of continental Europe, where a numeric postcode format of four or five digits is commonly used) the numeric postal code is sometimes prefixed with a country code when sending international mail to that country.

Placement of the code

Postal services have their own formats and placement rules for postal codes. In most English-speaking countries, the postal code forms the last item of the address, following the city or town name, whereas in most continental European countries it precedes the name of the city or town.

When it follows the city it may be on the same line or on a new line.

In Belarus, Japan, Kyrgyzstan, Turkmenistan and Ukraine, it is written at the beginning of an address.

Geographic coverage

Postal codes are usually assigned to geographical areas. Sometimes codes are assigned to individual addresses or to institutions that receive large volumes of mail, e.g. government agencies or large commercial companies. One example is the French Cedex system.

Postal zone numbers

Before postal codes as described here were used, large cities were often divided into postal zones or postal districts, usually numbered from 1 upwards within each city. The newer postal code systems often incorporate the old zone numbers, as with London postal district numbers, for example. Ireland still uses postal district numbers in Dublin. In New Zealand, Auckland, Wellington and Christchurch were divided into postal zones, but these fell into disuse, and have now become redundant as a result of a new postcode system being introduced.

Codes defined along administrative borders

Some postal code systems, like those of Ecuador and Costa Rica, show an exact agreement with the hierarchy of administrative country subdivisions.

Format of 6 digit numeric (8 digit alphanumeric) postal codes in Ecuador, introduced in December 2007: ECAABBCC

EC - ISO 3166-1 alpha-2 country code
AA - one of the 24 provinces of Ecuador (24 of 100 possible codes used = 24%)
BB - one of the 226 cantons of Ecuador (for AABB 226 of 10000 codes used, i.e. 2.26%. Three cantons are not in any province)
CC - one of the parishes of Ecuador.

Format of 5 digit numeric Postal codes in Costa Rica, introduced in 2007: ABBCC

A - one of the 7 provinces of Costa Rica (7 of 10 used, i.e. 70%)
BB - one of the 81 cantons of Costa Rica (81 of 100 used, i.e. 81%)
CC - one of the districts of Costa Rica.

In Costa Rica these codes are also used by the National Institute for Statistics and Census (INSEC).

The first two digits of the postal codes in Turkey correspond to the provinces and each province has assigned only one number. They are the same for them as in ISO 3166-2:TR.[13]

The first two digits of the postal codes in Vietnam indicate a province. Some provinces have one, other have several two digit numbers assigned. The numbers differ from the number used in ISO 3166-2:VN.

Codes defined close to administrative borders

Map of Brazilian 5-digit postalcodes of São Paulo state. Each color shows a set of administrative areas, and the hierarchy of codes relating indirectly to them.

In France the numeric code for the departments is used in the first digits of the postal code, except for the two departments in Corsica that have codes 2A and 2B and use 20 as postal code. Furthermore, the codes are only the codes for the department in charge of delivery of the post, so it can be that a location in one department has a postal code starting with the number of a neighbouring department.

Codes defined indirectly to administrative borders

The first digit of the postal codes in the United States defines an area including several states. From the first three digits (with some exceptions), one can deduce the state.

Codes defined independently from administrative borders

The first two digits of the postal codes in Germany define areas independently of administrative regions. The coding space of the first digit is fully used (0-9); that of the first two combined is utilized to 89%, i.e. there are 89 postal zones defined. Zone 11 is non-geographic.

Royal Mail designed the postal codes in the United Kingdom mostly for efficient distribution. Nevertheless, people associated codes with certain areas, leading to some people wanting or not wanting to have a certain code. See also postcode lottery.

In Brazil the 8-digit postcodes is an evolution of the 5-digits area postal codes. In the 1990s the Brazilian 5-digit postal code (illustrated), DDDDD, received a 3-digit suffix DDDDD-SSS, but this suffix is not directly related to the administrative district hierarchy. The suffix was created only for logistic reasons.

  • Brazilian 8-digit postal codes - A city block and its faces
  • City blocks surrounded by streets, some streets with a different 8-digit postal code (suffixes 001 to 899).
    City blocks surrounded by streets, some streets with a different 8-digit postal code (suffixes 001 to 899).
  • Faces of a city block and their extension into its interior. Each color is a 8-digit postal code, usually assigned to a side (odd or even numbered) of a street.
    Faces of a city block and their extension into its interior. Each color is a 8-digit postal code, usually assigned to a side (odd or even numbered) of a street.
  • Faces of a city block and their extension between city blocks. The same colors (polygons) indicate the same postal codes.
    Faces of a city block and their extension between city blocks. The same colors (polygons) indicate the same postal codes.
  • The postal code assignment can be related to a land lot. A lot may have no or more than one delivery point.
    The postal code assignment can be related to a land lot. A lot may have no or more than one delivery point.

A postal code is often related to a land lot, but this is not always the case. Postal codes are usually related to access points on streets. Small or middle-sized houses, in general, only have a single main gate which also functions as a delivering point. Parks, large businesses such as shopping centres, and big houses, may have more than one entrance and more than one delivery point. So the semantic of an address and its postal code can vary, and one land lot may have more than one postal code. In Brazil only the suffixes 900-959, that designate large post-receivers, can be assigned to lots.

Precision

Ireland

In Ireland, the new postal code system launched in 2015, known as Eircode provides a unique code for each individual address. These 7-character alphanumerical codes are in the format: A99 XXXX

While it is not intended to replace addresses, in theory simply providing a 7-character Eircode would locate any Irish delivery address.

For example, the Irish Parliament Dail Éireann is: D02 A272

The first three digits are the routing key, which is a postal district and the last four characters are a unique identifier which relates to an individual address (business, house or apartment).

Allowed letters for positions: 123 4567

Routing Key:

Position 1: A,C,D,E,F,H,K,N,P,R,T,V,W,X,Y
Position 2: 0 to 9
Position 3: 0 to 9 with the exception of W for historical Dublin postal district D6W

Unique Identifier (positions 4,5,6 & 7):
0-9 and A,C,D,E,F,H,K,N,P,R,T,V,W,X,Y

Defined in Eircode specifications : [1]

A fully developed API is also available for integrating the Eircode database into business database and logistics systems.

You can search for any Irish address' Eircode / postal code by using the search tool on the Eircode website : [2]

Netherlands

Postal codes in the Netherlands, known as postcodes, are alphanumeric, consisting of four digits followed by a space and two letters (NNNN AA). Adding the house number to the postcode will identify the address, making the street name and town name redundant. For example: 2597 GV 75 will direct a postal delivery to Theo Mann-Bouwmeesterlaan 75, The Hague (the International School of The Hague).

UK

Further information: Postcodes in the United Kingdom

For domestic properties the postcode refers to up to 100 properties in contiguous proximity (e.g. a short section of a populous road, or a group of less populous neighbouring roads). The postcode together with the number or name of a property is not always unique, particularly in rural areas. For example, GL20 8NX/1 might refer to either 1 Frampton Cottages or 1 Frampton Farm Cottages, roughly a quarter of a mile apart. The postcode plus the first line of the address, however, is always unique (except where sub-properties occur[clarification needed]).[citation needed]

Structure is alphanumeric with the following six valid permutations, as defined by BS 7666:[14] 

  A9 9AA
 A9A 9AA
 A99 9AA
 AA9 9AA
AA9A 9AA
AA99 9AA

There are always two halves: the separation between outward and inward postcodes is indicated by one space.

The outward postcode covers a unique area and has two parts which may in total be two, three or four characters in length. A postcode area of one or two letters, followed by one or two numbers, followed in some parts of London by a letter.

The outward postcode and the leading numeric of the inward postcode in combination forms a postal sector, and this usually corresponds to a couple of thousand properties.

Larger businesses and isolated properties such as farms may have a unique postcode. Extremely large organisations such as larger government offices or bank headquarters may have multiple postcodes for different departments.

There are about 100 postcode areas, ranging widely in size from BT which covers the whole of Northern Ireland to ZE for Shetland. Postcode areas may also cross national boundaries, such as SY which covers a large, predominantly rural area from Shrewsbury and Ludlow in Shropshire, England, through to the seaside town of Aberystwyth, Ceredigion on Wales' west coast.

US

Other countries allow equally precise coding. For example, in the United States, the delivery point barcode printed underneath an address by postal sorting equipment is typically derived from the last two digits of the house number and thus (at least theoretically) allows an unambiguous identification of every address in the country.

States and overseas territories sharing a postal code system

French overseas departments and territories use the five-digit French postal code system, each code starting with the three-digit department identifier. Monaco also uses the French system.

The British Crown dependencies of Guernsey, Jersey and the Isle of Man are part of the UK postcode system. They use the schemes AAN NAA and AANN NAA, in which the first two letters are a unique code (GY, JE and IM respectively).

Most of the Overseas Territories have UK-style postcodes, with a single postcode for each territory or dependency, although they are still treated as international destinations by Royal Mail in the UK, and charged at international rather than UK inland rates.The four other Overseas Territories Anguilla, Bermuda, British Virgin Islands and Cayman Islands have their own separate systems and formats.

The Pacific island states of Palau, Marshall Islands and the Federated States of Micronesia remain part of the US ZIP code system, despite having become independent states.

San Marino and the Vatican City are part of the Italian postcode system, while Liechtenstein similarly uses the Swiss system, as do the Italian enclave of Campione d'Italia and the German enclave of Büsingen am Hochrhein, although they also form part of their respective countries' postcode systems. The Czech Republic and Slovakia base their systems on the codes of Czechoslovakia, their ranges not overlapping.

Non-geographic codes

In Finland the special postal code 99999 is for Korvatunturi, the place where Santa Claus (Joulupukki in Finnish) is said to live.

In Greenland the postal code 2412 is for Julemanden (Santa Claus)

In Canada the amount of mail sent to Santa Claus increased every Christmas, up to the point that Canada Post decided to start an official Santa Claus letter-response program in 1983. Approximately one million letters come in to Santa Claus each Christmas, including from outside of Canada, and all of them are answered in the same languages in which they are written.[15] Canada Post introduced a special address for mail to Santa Claus, complete with its own postal code:

SANTA CLAUS
NORTH POLE  H0H 0H0

In the United Kingdom, the non-conforming postal code GIR 0AA was used for the National Girobank until its closure in 2003.[16]

Formats

Main article: List of postal codes

Non-postal uses and economic aspects

While postal codes were introduced to expedite the delivery of mail, they are very useful tools for several other purposes, particularly in countries where codes are very fine-grained and identify just a few addresses. Among uses are:

  • Finding the nearest branch of an organisation to a given address. A computer program uses the postal codes of the target address and the branches to list the closest branches in order of distance as the crow flies (or, if used in conjunction with streetmap software, road distance). This can be used by companies to inform potential customers where to go, by job centres to find jobs for job-seekers, to alert people of town planning applications in their area, and a great many other applications.[17]
  • Fine-grained postal codes can be used with satellite navigation systems to navigate to an address by street number and postcode.
  • Geographical sales territories for representatives in the pharmaceutical industry are allocated based on a workload index that is based upon postcode.

Availability

The availability of postal code information has significant economic advantages. In some countries, the postal authorities charge for access to the code database. As of January 2010, the United Kingdom Government is consulting on whether to waive licensing fees for some geographical data sets (to be determined) related to UK postcodes.

See also

References

  1. ^ http://www.grcdi.nl/gsb/summary_%20postal%20code%20synonyms.html
  2. ^ Lynd-Farquhar Co (1920). "Advertisement for machine tools, 1920". American Machinist: 388.{{cite journal}}: CS1 maint: postscript (link)
  3. ^ Hill, Clarke & Co, Inc (1920). "Advertisement for a drill press, 1920". American Machinist: 389.{{cite journal}}: CS1 maint: multiple names: authors list (link) CS1 maint: postscript (link)
  4. ^ "The First Postal (ZIP) Code in the World". Ukrainian Philatelic and Numismatic Society. 2009-04-20. Retrieved 2010-03-04.
  5. ^ "The history of the postcode". Deutsche Post. Retrieved 2010-10-10.
  6. ^ "ZIP (Zone Improvement Plan) Code". International Paper Company. Retrieved 2010-10-10.
  7. ^ "Company History: Schweizerische Post-Telefon-und-Telegrafen-Betriebe". Funding Universe. Retrieved 2010-10-10.
  8. ^ "A short history of the postcode". The Independent. Archived from the original on 2011-02-25. Retrieved 2014-06-25.
  9. ^ "GreatData.com (a licensee of Canada Post data)". Retrieved 8 February 2013.
  10. ^ "Post Code Project Suspended Indefinitely". Press Release 07 published in Daily Gleaner. Jamaica Post. 2007-02-12. Retrieved 2010-03-04. {{cite web}}: Italic or bold markup not allowed in: |work= (help)
  11. ^ da Cruz, Frank (2008-05-17). "Frank's Compulsive Guide to Postal Addresses". Columbia University. Retrieved 2008-06-04. {{cite web}}: Cite has empty unknown parameter: |coauthors= (help)
  12. ^ Formatting an international address (PDF), Universal Postal Union, January 2010, p. 13, retrieved 2010-09-26
  13. ^ http://www.postakodumne.com | Posta Kodum Ne - Postal Code Reference for Turkey
  14. ^ "BS7666 Address". Data Standards Catalogue. UK National Archives. 2 October 2009. Retrieved 15 August 2015.
  15. ^ Canada Post (27 January 2007). "Over one million children write letters to Santa". Retrieved 27 April 2009.
  16. ^ BS7666
  17. ^ Guardian newspaper article on postcodes
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