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A letter is one person's written message to another pertaining to some matter of common concern. Letters can serve several purposes: when intimates are forced to spend time at great distances from one another, letters allow them to maintain the relationship; rulers, scholars, merchants, officials, and professionals use them to conduct affairs with their far-flung correspondents; poets and other writers may also use them as vehicles for self-expression. Letters contribute to the protection and conservation of literacy. Letters have been sent since antiquity and are mentioned in the Iliad. Both Herodotus and Thucydides mention letters in their histories.
History of letter writing
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Historically, letters have existed from the time of ancient India, ancient Egypt and Sumer, through Rome, Greece and China, up to the present day. During the seventeenth and eighteenth century, letters were used to self-educate. Letters were a way to practice critical reading, self-expressive writing, polemical writing and also exchange ideas with like-minded others. For some people, letters were seen as a written performance. For others, it was not only seen as a performance but also as a way of communication and a method of gaining feedback. Letters make up several of the books of the Bible. Archives of correspondence, whether for personal, diplomatic, or business reasons, serve as primary sources for historians. At certain times, the writing of letters has risen to be an art form and a genre of literature, for instance in Byzantine epistolography.
In the ancient world letters were written on a various different materials, including metal, lead, wax-coated wooden tablets, pottery fragments, animal skin, and papyrus. From Ovid, we learn that Acontius used an apple for his letter to Cydippe.
As communication technology has diversified, posted letters have become less important as a routine form of communication. For example, the development of the telegraph drastically shortened the time taken to send a communication, by sending it between distant points as an electrical signal. At the telegraph office closest to the destination, the signal was converted back into writing on paper and delivered to the recipient. The next step was the telex which avoided the need for local delivery. Then followed the fax (facsimile) machine: a letter could be transferred electrically from the sender to the receiver through the telephone network as an image. Today, the internet, by means of email, plays a large part in written communications; however, these email communications are not generally referred to as letters but rather as e-mail (or email) messages, messages or simply emails or e-mails, with only the term "letter" generally being reserved for communications on paper.
The study of letter writing
Due to the timelessness and universality of letter writing, there is a wealth of letters and instructional materials (for example, manuals, as in the medieval ars dictaminis) on letter writing throughout history. The study of letter writing usually involves both the study of rhetoric and grammar.
Advantages of letters
Despite email, letters are still popular, particularly in business and for official communications. Letters have the following advantages over email:
- No special device is needed to receive a letter, just a postal address, and the letter can be read immediately on receipt.
- An advertising mailing can reach every address in a particular area.
- A letter provides immediate, and in principle permanent, physical record of communication, without the need for printing. Letters, especially those with a signature and/or on an organization's own notepaper, are more difficult to falsify than is an email and thus provide much better evidence of the contents of the communication.
- A letter in the sender's own handwriting is more personal than an email.
- If required, small physical objects can be enclosed in the envelope with the letter.
- Letters are unable to transmit malware or other harmful files that can be transmitted by email.
- Letter writing leads to the mastery of the technique of good writing.
- Letter writing can provide an extension of the face-to-face therapeutic encounter.
The letter delivery process
Here is how a letter gets from the sender to the recipient:
- Sender writes letter and places it in an envelope on which the recipient's address is written in the centre front of the envelope. Sender ensures that the recipient's address includes the Zip or Postal Code (if applicable) and often includes his/her return address on the envelope.
- Sender buys a postage stamp and attaches it to the front of the envelope on the top right corner on the front of the envelope. (For large amount mailings, postage stamps are not used: a franking machine or other methods are used to pay for postage.)
- Sender puts the letter in a postbox.
- The national postal service of the sender's country (e.g. Royal Mail, UK; US Postal Service, US; Australia Post in Australia; or Canada Post in Canada) empties the postbox and takes all the contents to the regional sorting office.
- The sorting office then sorts each letter by address and postcode and delivers the letters destined for a particular area to that area's post office. Letters addressed to a different region are sent to that region's sorting office, to be sorted further.
- The local post office dispatches the letters to their delivery personnel who deliver them to the proper addresses.
However, in 2008, Janet Barrett from the UK, received a RSVP to a party invitation addressed to 'Percy Bateman', from 'Buffy', originally posted on 29 November 1919. It had taken 89 years to be delivered by the Royal Mail. However, Royal Mail denied this, saying that it would be impossible for a letter to have remained in their system for so long, as checks are carried out regularly. Instead, the letter dated 1919 may have "been a collector's item which was being sent in another envelope and somehow came free of the outer packaging".
Types of letter
There are a number of different types of letter:
- Audio letter
- Business letter
- Cease and desist letter
- Chain letter
- Cover letter
- Crossed letter
- Dear John letter
- Form letter
- Hate mail
- Hybrid mail (semi-electronic delivery)
- Informal letter
- Letter of credence
- Letter of credit
- Letter of intent
- Letter of introduction
- Letter of marque
- Letter of resignation
- Letter of thanks
- Letter to the editor
- Letters patent
- Love letter
- National Letter of Intent
- Open letter
- Poison pen letter
- Query letter
- Recommendation letter and the closely related employment reference letter
- Sales letter
By writing both across and down, the sender of a letter could save on postage.
A hand-written letter of Cesare Borgia.
A child's letter to Santa Claus.
An invitation letter to the ground-breaking of the Seattle Space Needle, 1961.
The resignation letter of Richard Nixon, 1974.
- Blake, Gary; Bly, Robert W. (1993). The Elements of Technical Writing. Macmillan Publishers. p. 125. ISBN 0020130856.
- Homer, Iliad, 6. 167–70.
- Ebbeler, J. (2009). "Tradition, Innovation, and Epistolary Mores". In Rousseau, P. A Companion to Late Antiquity. Chichester: Wiley-Blackwell. p. 270. ISBN 978-1-4051-1980-1.
- "Epistolography" in The Oxford Dictionary of Byzantium, Oxford University Press, New York & Oxford, 1991, p. 718. ISBN 0195046528
- Ovid, Her. 20
- Carol Poster and Linda C. Mitchell, eds., Letter-Writing Manuals and Instruction from Antiquity to the Present (Columbia, SC: U of South Carolina Press, 2007).
- Glenday, Craig (2013). Guinness Book of World Records 2014. p. 127. ISBN 978-1-908843-15-9.
- "Royal Mail delivers letter 89 years late". The Daily Telegraph. 8 December 2008. Archived from the original on 13 April 2017. Retrieved 13 April 2017.
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