Armed Forces Headquarters Civil Services

The Armed Forces Headquarters Civil Services was established in 1968 to provide continuity in the functioning of the Armed Forces of the Republic of India, including the Integrated Headquarters of the Ministry of Defence (Army, Navy and Air), Defence Staff Headquarters and the Inter Service Organizations under the Ministry of Defence. The Service contributes significantly in the functioning of Armed Forces Headquarters/Inter-Service Organizations except those relating to technical and combat aspects in respect to the Armed Forces.

The Joint Secretary (Trg) and Chief Administrative Officer in the Ministry of Defence is the Cadre Controlling Authority and Head of the Department for AFHQ Civilian Employees. The cadre was established in 1968. The number of employees in the service in 1968 was 1778; in 2011, 2644, and in 2016, 3235.

Background

In 1942, during World War II, civilian employees under different departments and branches of the Armed Forces Headquarters responsible for providing static ancillary services were reorganized and consolidated under one head who was called the Chief Administrative Officer (CAO). The first CAO took over on the 1st of August, 1942. In 1987, the post of Chief Administrative Officer (CAO), was upgraded to the level of a Joint Secretary (JS), under the Defence Secretary, who is the Cadre Controlling Authority and Head of the AFHQ employees.

Upgrading of Posts

The AFHQCS had four grades in 1968: 204 were in Group A, and 1472 in Group B. The highest grade was senior civil staff officer, a level analogous to deputy secretary. After the 4th Central Pay Commission (1986), a large number of existing posts were upgraded, which were again upgraded after the Sixth Central Pay Commission (2006). In 2011, the AFHQCS had 409 personnel at group A, including 4 at Joint secretary level, and 2235 at group B. In July 2013 a committee was constituted to carry out further cadre restructuring/review of AFHQ Civil Service to further enhance the career prospects of the AFHQ-Civil Service. It currently has six grades/levels, from Assistant Section Officer to Principal Director.

Grades and levels

Inductions into the service is from upper division clerk by promotion from the Assistant Section Officer, and direct recruitment at the level of Assistant Section Officer. The evolution of the service, its hierarchical structure, pay grades, and levels, are tabulated below:

AFHQ Civil Service: Grades and Levels Table 1

	Designation and Group	Pay grade-scales 1968	Pay Band and Scale [after 6CPC] 2008	Grade Pay (Rs) 2008	level in Pay matrix 2016
1	Senior Administrative Grade (2001) designation changed to Principal Director in October 2002.(Group`A’) AFHQ Civil Service has 4 posts of Principal Director.	-	PB-4 37400-67000	10000	14
2	Director (Group `A’) Directors of the AFHQ Civil Service eligible for appointment to Principal Director on completion three years service.	-	PB-4 37400-67000	8700	13
3	Senior Civilian Staff Officer/Joint Director (2001) designation changed to Joint Director in October 2002.(Class I/ Group `A’) Joint Directors of the AFHQ Civil Service eligible for appointment to the Director grade on completion of 05 years of approved service in the grade	1100-50-1400	PB-3 15600-39100	7600	12
4	Civilian Staff Officer (2001) designation changed to Deputy Director in October 2002.(Group `A’) Deputy Directors of the AFHQ Civil Service will be eligible for appointment to the Joint Director grade and to other administrative posts on completion of 05 years of approved service in the grade.	740-30-100-50-1150	PB-3 15600-39100	6600	11
5	Assistant Civilian Staff Officer (2001) Designation changed to Section Officer in October 2002 Group `B’ 50% of the posts of Section Officers are filled by Direct Recruitment. Section Officers eligible for promotion to the grade of Deputy Directors on completion of 06 years service. In addition, up-gradation (Non-Functional Scale) to the Grade Pay of Rs. 5400/- in PB-3 on completion of 4 years approved service as Section Officer	350-25-500-30-520-EB-20-800	PB-2 (i) 9300-34800 (on initial appointment) (ii) 15600-39100 (Non-functional scale/Grade Pay on completion of 4 years approved service)	(i) 4800 (ii) 5400 (Non- functional Grade Pay)	8-9
6	Assistant Section Officer (Group `B’, Non-Gazetted) Ministerial. Assistant Section officer grade done by Direct Recruitment (50%) and 50% by Promotion from UDC grade.	210-10-270-15-200-EB-15-450- 20-520	Group `B’, Non- Gazetted) PB-2 9300-34800	4600	7

Strength

The authorized strength of the service is 2644 (2011), an increase of 866, from a total of 1778 in 1968. This is in addition to Armed Forces Headquarters Stenographers Service, which has an overall strength of 856 (8 Senior Principal Private Secretary; 44 Principal Private Secretaries; 300 Private Secretary; and 504 Personal Assistants). The increase in strength of the service is tabulated below:

Strength of AFHQCS 1968-2016 Table 2

	Designation and Group	authorized strength 1968	authorized strength 2001	authorized strength 2011	authorized strength 2016
1	Senior Administrative Grade] Designation Changed to Principal Director in October 2002.(Group`A’) AFHQ Civil Service has 4 posts of Principal Director.	nil	2	3	4
2	Director (Group `A’)	nil	9	20	21
3	Senior Civilian Staff Officer/Joint Director. Joint Director, since October 2002.(Group `A’)	12	72	83	157
4	Civilian Staff Officer. Deputy Director since in October 2002.(Group `A’)	194	253	303	419
5	Superintendent- Central civil services class II ministerial (1968)/ Assistant Civilian Staff Officer (2001). Designation changed to Section Officer in October 2002 Group `B’	506	683	778	514
6	Assistant Section Officer (Group `B’, Non-Gazetted) Ministerial.	1066	1709 including leave reserve	1457	2120
		1778	2571	2644	3235

Time line

1 August 1942

In response to the demands of the World War II, all the civil man power in the then war department was consolidated under the Office of Chief Administrative Officer (CAO). The first four CAO were brigadiers of the Indian Army.

16 August 1947

Colonel Pritam Singh, becomes the first Indian CAO.

1 March 1968

Armed Forces Headquarters Civil Service constituted as group B Service from the existing staff under the Armed Forces headquarters and inter service organisations. The highest grade in the AFHQ Civil Service is Senior Staff Officer, analogous to a deputy secretary, with pay grade of Lt colonel.

1987

The post of CAO is upgraded to Joint Secretary.

2001

The Armed Forces Headquarters Civil Service Rules, 2001, superseded by Armed Forces Headquarters Civil Service Rules, 1968. Two Existing posts upgraded to JS, and 9 to Director.

31 October 2002

New designation of principal director (Senior Administrative grade); Joint Director (Senior Civilian Staff officer), analogous to civil service time scale post with 9 years; Deputy director (Deputy director), analogous to civil service time scale post with 4 years service; and section officer (Assistant civilian Officer) created.

15 April 2011

Principal Director posts increased to 3: one each in the Military Secretary’s branch, Adjutant General’s branch, and Directorate general of Quality assurance. 20 existing post upgraded to Director post, a post analogous to civil service time scale post with 13 years

2016

Principal Director posts increased to 4. Directors posts to 21/22. All promotion on time scale basis. All Directors in the service are empaneled to be Principal directors. Strength of AFHQ CS is 3235.

See also

• Pay commission
• Sixth Central Pay Commission
• 7th Central Pay Commission (CPC) and Defence Forces

External links

• Chief Administrative Officer
• Report of Seventh Central Pay Commission Department of Expenditure, Ministry of Finance
• Gazette-Notification, 25 July 2016 Department of Expenditure, Ministry of Finance
• Report of the Sixth Central Pay Commission Ministry of Finance
• 7 CPC Notification for defence-personnel, Officers, 7 September 2016 Ministry of Defence