Wikipedia:Meetup/NYC/board meeting July 2017

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Welcome to Wikimedia New York City!

COVID-19 notice

Wikimedia NYC remains committed to the well-being of its communities. We have decided to begin hosting in-person events with a hybrid element starting late 2022. We ask if you want to participate in person you should be vaccinated and also be sure to respect others' personal space. If you are not feeling well, please attend remotely.

Upcoming meetups and ongoing events

July

• Wikicurious: Editing Wikipedia for Beginners

When: Friday, July 19, 2024, 3 PM - 8 PM ET

Where: Civic Hall

August

• Wikimania 2024

When: August 7-10, 2024

Where: Katowice, Poland *(possibility of NYC satellite event in Greenpoint, Brooklyn)

Past Meetups & Events in 2023–24

• June 26: WikiWednesday Salon - June
• June 8: Governors Island Wiknic - June 2024
• June 2: All-Day Hacking Sunday - June
• May 8: WikiWednesday Salon - May
• May 4: Community Gardens Edit-a-thon
• April 25: Hacking Night - April
• April 11: City Tech Library LBGTQIA Editathon
• April 10: WikiWednesday Salon - April
• March 16: Queens Name Explorer Edit-a-thon at the Queens Public Library Tech Lab at Queensbridge
• March 14: Pi Day Hacking Night
• March 5: Wiki Gala and fashion show with Wikimedia Foundation
• February 25: AfroCROWD Black Wiki History Month - Online edit-a-thon
• February 21: WikiWednesday Salon - February
• February 8: Hacking Night - February
• January 14: Wikipedia Day 2024 at the Brown Institute for Media Innovation
• January 4: Hacking Night

2023

(second half)

• December 6: NYC Hacking Night
• November 15: WikiWednesday Salon - November
• November 8–13: NYC→Toronto Wiki-Train for WikiConference North America
• October 29: Wikidata Day in New York City
• October 21–22: Wiki-NYC Pavilion for Open House New York
• October 3: History of Medicine in Newark Wikipedia Editathon at Dana Library
• October 1: Hispanic-Latinx Heritage Month: Edit-a-thon!
• September 20: Annual Election & Members Meeting
• August 27: Great North American Wiknic on Governors Island
• August 23: WikiWednesday Salon - August
• July 29: New York Botanical Garden Environment of the Bronx Wikipedia Edit-a-thon
• July 19: WikiWednesday Salon - July

Photos from past Meetups & Events

• 
  WikiGap Women, Health & Environment - Swedish Residence - April 2022
• 
  Hacknic - Prospect Park - May 2022
• 
  Wiki Worlds Fair - August 2022
• 
  Depths of Wikipedia live in NYC - August 2022
• 
  WikiConference North America - November 2022
• 
  Wikipedia Day - Jefferson Market Library - January 2023
• 
  WikiWedneday - Brooklyn Public Library Central Branch - February 2023
• 
  Groiler Club Tour - March 2023
• 
  Earth Day Edit-a-thon with Sure We Can recycling center - Brooklyn Public Library Bushwick Branch - April 2023
• 
  Environment of the Bronx - NYBG - July 2023
• 
  Wiki-Picnic - Governors Island - August 2023
• 
  WikiWednesday - Prime Produce - September 2023
• 
  Wikidata Day - October 2023
• 
  Wikipedia Day - Brown Institute - January 2024
• 
  Wiki-Cake at Wikipedia Day 2024

See also

• Archive of events in prior years
• Wikimedia New York City's Code of Conduct
• Wikimedia New York City Discord server
• Membership

The Wiki NYC board held an all day strategy session and board retreat on July 1, 2017. The meeting was private for the board and their invited guests.

Event details

• Date: Saturday, 1 July, 2017
• Time: 10:00 am – 6:00 pm
• Location: Ace Hotel, Lower Level and Lobby, 20 W. 29th Street, New York, NY 10001 40.7458°N 73.9882°W / 40.7458; -73.9882
• Access: Please enter and use hotel entrance (not restaurant entrance)

Transit details
Subway: to 28th Street to 34th Street to 28th Street to 28th Street MTA Bus: M1, M2, M3, M4, M7, M10, M20, M50, M55, M104 Car: Private parking garages are available

• Food: There will be coffee and bagels at 10:00 AM. A light lunch will be available (TBD).

Attendees

Strategic planning facilitator

Chuck Bell is a programs director at Consumers Union, the policy and action division of Consumer Reports. He also serves on the board of Nonprofit Quarterly and has experience assisting nonprofit organizations with their governance. Chuck will be joining for part of our meeting to facilitate conversation about Wiki NYC's strategic plan. As preparation, please read the following two articles about planning.

• A Simple, Easy Way to Clarify Your Purpose (Including How to Write a Personal Mission Statement)
• An Overview of Strategic Planning or "VMOSA" (Vision, Mission, Objectives, Strategies, and Action Plans)

WM NYC board members

The Board

• Becksguy
• Jim.henderson
• Lange.lea
• Megs
• Mozucat
• Newyorkbrad
• Pharos
• Aliceba
• DGG
• DrX
• Kosboot
• Aliceba (talk) 22:12, 30 June 2017 (UTC) (but only until about 2PM)

Advisors:

• Bluerasberry
• Jeremyb

Proposed Agenda

Brainstorming

Objectives and strategy

Action Commitments blackboard notes

Facilitating while brainstorming mission and strategic plan

Organizing post it notes while brainstorming

Participants

Empowerment

Anyone add items here!

Must do items for discussion

Wikimedia Foundation expects Wiki NYC to produce a "mission statement", a "strategic plan", and an "annual plan". Some nonprofit organizations produce these with the help of a facilitator. Wiki NYC needs to produce these at the next board meeting. Possibly this can happen with a professional for up to 4 hours of the meeting. Possibly Wiki NYC’s board can make simpler drafts of these things to start.

• Strategic Plan also as a deliverable, posted on Wiki and linked to in the APG. Also a must do item. We will need to decide if this plan is to cover 3 years, 5 years, or some other period.
  • Strategic plan examples: Wikimedia DC, Wikimedia Estonia, Wikimedia Czech Republic, Wikimedia UK
• Annual Plan as a deliverable, posted to Wiki and linked to in our 2017-18 APG application. This is the second time we have been asked in the APG process to produce an annual plan, and we promised to do so, therefore this is a must do item. I started a draft here: https://docs.google.com/document/d/1ok_3gN6nPnUFmmCd3mRv7u-Y0451tb_sT5M80uWf-PM/edit?usp=sharing
  • Annual plan examples: Wikimedia DC, Wikimedia Foundation, Wikimedia Estonia, Wiki Education Foundation
• 2017-18 Budget This needs to be modified with item cuts/decreases to meet the WMF approved APG budget.
• SAPG Committee recommendations As posted here: m:Grants talk:Simple/Applications/Wikimedia New York City/2017-2018#Simple Annual Plan Grants Committee recommendation
• Succession planning: Richard is stepping down as president. He has offered to remain to assist with some executive duties if asked, and possibly even be a volunteer executive director. By the next board election someone else will need to take a president’s role. It is time to identify potential replacements.
• Reporting Deadline: July 30 is the deadline for Wiki NYC APG final report.

Other issues which are perhaps easier and less time consuming

• Mission Statement also as a deliverable, posted on Wiki. Not specifically called for in the APG, but strongly suggested as needed. Only need to review existing mission statement and expand/modify if necessary. Wikipedia:Meetup/NYC/About#Mission
  • 50 mission statements
• Program reports from any board member
• Confirm best practices for presenting and reporting a Wiki NYC event
• Review of friendly space policy - what to do when you hear a complaint
• Staff review - Sherry
• Staff review - Joelle
• Check in about hiring grant writer with special funds
• Check in about commercially sponsored wiki workshops (like Alice’s presentation for a corporate Black History Month event)
• Which global wiki programs are Wiki NYC commitments? A+F, Black History Month, LGBT+ History Month, etc.
• Review the 2017-18 events calendar
• How will Wiki NYC produce annual reports? (probably with a report in a template, updated yearly)
• Board election in September - will anyone invite new potential board members? When should we start talking with them?
• Insurance
• Check in about WikiWednesday Salons - what works, what does not
• Committee planning and membership, broader view
• Vision statement
  • 30 vision statements

Perhaps more difficult and more time consuming

• Metrics review
• Partnerships review - review / draft list of all major Wiki NYC institutional partners
• Committee review - review existing Wiki NYC organizational committees, including budget, governance, metrics and reporting, friendly space, travel
• Richard as Wiki NYC president - exit interview
• Plan for meeting Wikimedia Foundation governance and reporting requirements
• Draft roles for chapter positions - keep reasonable
• Branding

Actual agenda

Time	What	Who
10 am – 10:20 am	Set Agenda	All
10:20 - 12:15	Facilitation	Chuck
12:15 - 1:15	SAPG Notes	Pete
2:00-2:30	Concerns	All
2:30-3:00	Budget	Pete
3:00-3:15	NYBG	Esther
3:15 - 3:30	Competencies	Lane
3:30-3:45	Com'l Partnerships
3:45-4:00	Rexit	Richard
4:00-4:30	Action items	Lane
4:30 - 5:00
5:00 - 6:00	Next steps	All

Meeting minutes

Links

• WM NYC 2016 Action Plan
• WMF APG: Wikimedia New York City (2016-2017)
• WMF APG: Wikimedia New York City (2017-2018)